Visual road condition assessment 1st campaign district Mülheim (Lot 9)

Amt für Recht, Vergabe und VersicherungenKöln, GermanyNotice 657027-2026 · Reference number: 2026-0001-655-11

At a glance

Amt für Recht, Vergabe und Versicherungen (Köln, Germany) is tendering: Visual road condition assessment 1st campaign district Mülheim (Lot 9). Offers are due 2 Nov 2026, 14:00 CET. 6-month contract, 2 lots. Bidders must show, among other things: references, insurance.

Translated from the official notice. The original text is the legally binding one.

Key facts

Deadline
not published
Estimated value
6 months
Duration
Open procedure
Procedure
23 Sept 2026
Published
657027-2026
Notice number
2026-0001-655-11
Reference number
Data capture services (72313000)
Main CPV
DEA23
Place of performance (NUTS)
2
Lots
not allowed
Variant offers
German
Language of offers

The buyer did not publish an estimated value in the notice.

Dates

Every date of the notice and its changes, in order. Times: Brussels / Warsaw.

  1. Notice published

  2. Planned start of the contract

  3. Deadline for offers

  4. Planned end of the contract

What the buyer wants

The object of the service is the state data to be collected by the contractor city-wide, which is to be carried out using the method of a "digital on-site acquisition with georeferenced reference". An evaluation of the collection data shall not be performed. The entire urban area was divided according to the municipalities for the purpose of this task. According to § 3 paragraph 7 VgV, these are lots of a single contract.

Since the total value of all lots exceeds the threshold for a Europe-wide invitation to tender, a separate invitation to tender shall be issued in the Official Journal of the European Union for each lot. The subject of this procedure is the lot "Mühlheim". The municipalities of Nippes, Chorweiler, Rodenkirchen, Kalk, inner city, Ehrenfeld, Lindenthal and Porz have already been recorded.

CPV codes

  • 72313000Data capture servicesmain

Lots (2)

The contract is divided into 2 lots. Offers may be submitted for selected lots where the documents allow it.

  1. Lot 1Visual road condition assessment 1st campaign district Mülheim (Lot 9)

    Estimated value:
    not published
    Place (NUTS):
    DEA23
    CPV:
    72313000 · Data capture services

    The object of the service is the state data to be collected by the contractor city-wide, which is to be carried out using the method of a "digital on-site acquisition with georeferenced reference". An evaluation of the collection data shall not be performed. The entire urban area was divided according to the municipalities for the purpose of this task. According to § 3 paragraph 7 VgV, these are lots of a single contract. Since the total value of all lots exceeds the threshold for a Europe-wide invitation to tender, a separate invitation to tender shall be issued in the Official Journal of the European Union for each lot. The subject of this procedure is the lot "Mühlheim". The municipalities of Nippes, Chorweiler, Rodenkirchen, Kalk, inner city, Ehrenfeld, Lindenthal and Porz have already been recorded.

  2. Lot 2

    Estimated value:
    not published

Conditions for participation & required documents

What the notice asks bidders to prove, and the documents it requires. Full text below.

Conditions in the notice

  • ReferencesSimilar contracts delivered before
  • InsuranceProfessional or liability insurance

Detected automatically in the published notice. Always confirm against the tender documents.

Show the notice text (3)

Reference project: the bidder must prove his experience with comparable projects. Requirements for the reference: ─ at least 200km network length ─ not older than 4 years (deadline: deadline for receipt of tenders) ─ Object of service: state detection using the procedure "Digital on-site detection with input devices with georeference reference" of a municipal road infrastructure. Description contains at least: name of the municipality, contact person at the municipality (alternative contact option), short overview of the exact service content, for example project period, scope and costs. The information on the reference project must be presented on a maximum of one DIN-A 4 page.

Self-declaration on an existing company liability insurance with minimum coverage: 1 million € personal injury, 1 million € property damage. The proof of insurance shall be submitted at the latest before the contract is awarded.

Competence for professional practice including the following requirements:

  • Fulfilment of statutory obligations for the payment of taxes and duties as well as contributions to statutory social insurance ─ Entry in a professional or commercial register for the advertised benefit ─ Absence of a custodial sentence in the last three years of more than 3 months or a fine of more than 90 daily rates or a fine of more than € 2,500 pursuant to § 21 Posting of Workers Act or § 19 Minimum Wage Act or pursuant to § 21 (1) sentence 1 and 2 Unlawful Workers Act ─ Fulfilment of the commercial requirements for the performance of the offered benefit no insolvency proceedings or a comparable procedure regulated by law has been opened, no opening has been requested and no insolvency plan has been validly confirmed ─ the company is not in liquidation - there are no further reasons for exclusion according to §§ 123, 124 GWB before the self-declarations listed above are submitted with the self-declaration as an attachment to the offer letter for services.
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11 met · 2 expiring · 2 missing · 2 to check

Conditions in this notice

  • References3 matching references from the last 3 yearsIn your profile
  • Insuranceliability policy expires before the bid deadlineExpires before the deadline

Registers — checked automatically

  • Handelsregistercompany active, managing directors matchVerified
  • Transparenzregister (beneficial owners)entry matches the shareholdersVerified
  • Wettbewerbsregister (exclusions)no entry that excludes you from public contractsVerified
  • EU VAT (VIES)number active in VIESVerified
  • LEI (GLEIF)LEI issued and renewed, data matches the registerVerified
  • Sanctions screeningcompany and owners not listedVerified

Company profile — matched to the requirements

  • ISO/IEC 27001company certificate, validIn your profile
  • ISO 9001company certificate — renew before you bidExpires before the deadline
  • ISO 22301add it or bring in a consortium partnerNot in your profile yet
  • Project manager — PMP / PRINCE22 people, 5+ years of experienceIn your profile
  • Solution architect — TOGAFno certified personNot in your profile yet
  • IT references, last 3 years3 public-sector implementationsIn your profile
  • Turnover, last 3 yearsfrom financial statementsIn your profile
  • Partner status (Microsoft, SAP, Oracle)to confirm with the vendorNeeds a look
  • Security clearance (Poufne, NATO)to check in the teamNeeds a look
Check it against my company

Award criteria

The full criteria and their weights, as published in the notice.

For all lots

  • Experience of project management30%

    The experience of the project management shall be demonstrated on the basis of the reference projects supervised by it. Only references whose covered road network length is at least 200 km (per project) are taken into account. References shall not be older than four years.

  • Experience with applications of CAOS GmbH in the field of condition assessment10%

    In addition, the bidder has the opportunity to prove the experience of the project management with applications of CAOS GmbH for state detection.

  • Price60%

    The bidder with the lowest bid will receive the maximum number of points (600 points). All subsequent bidders will receive their score in proportion to their costs to the cost of the bidder with the lowest bid.

Buyer

Amt für Recht, Vergabe und Versicherungen

Address
Stadthaus Deutz - Ostgebäude, Willy-Brandt-Platz 3, 50679 Köln, Germany
Region (NUTS)
DEA23
Official contact address
[email protected]
The functional mailbox published in the notice. We never publish personal data.

Register identifiers

Registration no. in the notice
07999

What this buyer bought before

52 IT contract award notices 2022–2026, €257,465 in total.

  • Umstellung des bestehenden Gewerbefachverfahrens migewa auf das neue Software-Komplettsystem VOIS|GESO einschließlich Datenmigration, Inbetriebnahme und System…

    Winner: naviga GmbH · 1 bid

    value not disclosed

    19 Oct 2026

  • Rahmenvertrag zur Beschaffung von TK-Endgeräten, Zubehör sowie TK-Komponenten

    Winner: Lur SL GmbH · 2 bids

    €378,000Framework agreement — maximum value

    14 Oct 2026

  • Beschaffung und Einführung eines Computer Aided Facility Management-Systems (CAFM)

    Winner: pit-cup GmbH · 7 bids

    value not disclosed

    1 Sept 2026

  • Software zur Personaleinsatzplanung

    Winner: Interflex Datensysteme GmbH · 1 bid

    value not disclosed

    27 Aug 2026

  • Dienstleistungen zur Unterstützung der selektiven SAP-Datenmigration

    Winner: Natuvion GmbH · 1 bid

    value not disclosed

    16 Jul 2026

  • Rahmenvereinbarung Dienstleistung Umzugs- und Migrationsleistungen TK und Netze

    Winner: SSM Rhein-Ruhr GmbH · 3 bids

    value not disclosed

    29 May 2026

How to submit an offer

Offers are submitted only on the buyer's platform, before the deadline for offers.

yes
Electronic submission
no
Electronic auction

Questions & answers

What is the deadline for offers in "Visual road condition assessment 1st campaign district Mülheim (Lot 9)"?

Offers are due by 2 Nov 2026, 14:00 CET.

What is the estimated value?

The buyer did not publish an estimated value in the notice.

Who is the buyer?

Amt für Recht, Vergabe und Versicherungen (Köln, Germany).

Where and how do I submit an offer?

Offers are submitted electronically on vergabeplattform.stadt-koeln.de.

Is the contract divided into lots?

Yes, into 2 lots.

How are offers scored?

Experience of project management 30%, Experience with applications of CAOS GmbH in the field of condition assessment 10%, Price 60%.

Which procedure is used?

Open procedure.

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Source: Tenders Electronic Daily (TED), Official Journal of the EU. SalesDots is not the contracting authority; offers are submitted only through the buyer's platform. Data from the official notice, refreshed 23 Oct 2026, 22:17 CEST.