Software developmentEU-fundedTEDPolski

Construction of an innovative and comprehensive system of electronic public services in the Municipality of Woźniki as part of the project entitled Digital Future of the Municipality of Woźniki: Modern Public and Administrative Services

Gmina WoźnikiWoźniki, PolandNotice 759875-2026 · Reference number: FZ.271.1.13.2026

At a glance

Gmina Woźniki (Woźniki, Poland) is tendering: Construction of an innovative and comprehensive system of electronic public services in the Municipality of Woźniki as part of the project entitled Digital Future of the Municipality of Woźniki: Modern Public and Administrative Services. Offers are due 7 Dec 2026, 10:00 CET. Bidders must show, among other things: PRINCE2, references, key people, bid deposit.

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Translated from the official notice. The original text is the legally binding one.

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Key facts

Deadline
not published
Estimated value
Open procedure
Procedure
2 Nov 2026
Published
759875-2026
Notice number
FZ.271.1.13.2026
Reference number
Software package and information systems (48000000)
Main CPV
PL228
Place of performance (NUTS)
not allowed
Variant offers
Polish
Language of offers

The buyer did not publish an estimated value in the notice.

Dates

Every date of the notice and its changes, in order. Times: Brussels / Warsaw.

  1. Notice published

  2. Deadline for offers

  3. Opening of offers

  4. Offers binding until (computed)computed

    90 days from the deadline for offers, per the notice

  5. Planned end of the contract

What the buyer wants

  1. The object of the contract is to build an innovative and comprehensive system of electronic public services in the Municipality of Wozniki as part of the project entitled "Digital Future of the Municipality of Wozniki: Modern Public and Administrative Services", implemented under the Programme European Funds for Silesia 2021-2027 (European Regional Development Fund), Priority FESL.01.00-European Funds for smart development, Action FESL.01.04- Digitisation of public administration.
  2. The subject matter of the contract referred to in point 1 consists of the following tasks:
  1. Digitisation of back-office processes in a public service entity and elements of smart city,
  2. Creation and development of e-services,
  3. Data sharing,
  4. Training for employees.
  5. The detailed technical requirements of the subject-matter of the contract, can be found in the Description of the Subject-matter of the contract (OPP), which is annexed to the General Court.
  6. The subject of the contract must be carried out in accordance with the DNSH principle ("do no serious harm"). Consequently, the Contractor will be required to:
  1. comply with the applicable environmental regulations,
  2. present cards, certificates, declarations confirming origin, quality, safety of materials used, equipment, etc.
  3. conduct segregation of waste during the performance of the task and remove the waste resulting from the implementation of the task in a manner consistent with the provisions of the Waste Act and the Cleanliness and Ordering Act in municipalities (if applicable),
  4. rational electrical power management,
  5. conduct effective actions to prevent noise, dust and pollution emissions during the performance of the task,
  6. conduct daily work.
  7. The contractor who invokes technological equivalence is obliged to demonstrate that the solution offered provides at least the same level of interoperability, safety, continuity of operation, capacity for expansion and portability of data as a reference solution, and that the implementation will not cause disruption to the Contracting Authority's work.Demonstration of equivalence shall be made by submitting the relevant technical descriptions, catalogue sheets, solution architecture, interface descriptions, communication protocols, safety mechanisms and other documents proving that the technical requirements are met – which the Contractor must provide with the offer.The trade marks, patents or origins, sources or specific process which characterise the products or services supplied by a particular contractor shall be regarded as a qualitative standard, and should be presumed to be accompanied in any case by the words ‘or equivalent’.Pursuant to Article 101(4) of the Public Procurement Law, where reference is made to standards, technical assessments, approvals, technical specifications and systems of technical references referred to in Article 101(1)(2) and (3) of the Public Procurement Act and such references are not accompanied by the expression ‘or equivalent’, the Contracting Authority shall allow solutions equivalent to those described in each such standard, technical assessment, approval, technical specification, technical reference system.Therefore, it should be assumed that each standard, technical assessment, approval, technical specification, system of technical references in the description of the subject-matter of the contract is accompanied by the words ‘or equivalent’.

The Contracting Authority shall consider as equivalent the solution which, in terms of technology, efficiency and functionality offered by this solution, does not differ significantly from the functional and performance technologies specified in the specific solution, but which are not subject to comparison of the characteristics of the solution specific to the specific solution, such as proprietary patents, proprietary technology solutions, proprietary protocols, etc., but only those which are of the essence of the entire technological …

CPV codes

  • 48000000Software package and information systemsmain
  • 48620000Operating systems
  • 48440000Financial analysis and accounting software package
  • 48812000Financial information systems
  • 48311000Document management software package
  • 72263000Software implementation services
  • 72611000Technical computer support services
  • 72268000Software supply services
  • 72262000Software development services
  • 72320000Database services
  • 79632000Personnel-training services
  • 80510000Specialist training services
  • 72265000Software configuration services

Conditions for participation & required documents

What the notice asks bidders to prove, and the documents it requires. Full text below.

Conditions in the notice

  • CertificatesPRINCE2
  • ReferencesSimilar contracts delivered before
  • Key peopleNamed roles, CVs or minimum team
  • Bid depositA deposit or guarantee with the offer

Detected automatically in the published notice. Always confirm against the tender documents.

Show the notice text (1)

Contract award may be requested by economic operators who fulfil the conditions concerning technical or professional capacity. The Contracting Authority shall consider the condition to be satisfied if:

  1. The Contractor demonstrates that during the last 3 years before the deadline for the submission of tenders, and if the period of business is shorter - during that period, he has duly completed at least two (2) contracts with a value of not less than PLN 1 000 000,00 gross each, consisting in the supply and implementation of an electronic public service system, where the scope of the system concerned includes the operation of:
    1. records recorded in the electronic document circulation system,
    2. financial and accounting records, including budget planning for the body, the VAT settlement of the body and the organisational units, the registration of taxes and local charges, in terms of a minimum of property, agricultural, forestry,
    3. electronic public services (e-services) at 5 maturity level in respect of at least payments for taxes and local charges implemented through the www portal and the mobile application,
    4. electronic document circulation, for at least 40 workplaces.
  2. The Contractor will demonstrate that he/she has persons who will be assigned to the performance of the contract: (a) Head of contract (Project Manager) - min. 1 person who holds a certificate of project management, e.g. PRINCE2 PRACTITIONER or another certifying project management skills, or a diploma of higher education, or a postgraduate in project management specialization, and who has experience in the implementation of a minimum of 2 contracts consisting in the implementation of an IT system supporting the performance of tasks in public administration, including in the field of electronic public services (e-services), as Project Manager or similar supervision of the implementation of the project, for contracts with a value of at least PLN 1 000 000,00 gross. b) Specialists in the implementation of IT systems - a minimum of 2 people, with experience in the implementation of a minimum of 2 orders - each person, consisting in the implementation of an IT system supporting the implementation of tasks of public administration, as an implementer or other similar task involving the implementation of the system.The assessment of compliance with the conditions for participation in the procedure will be carried out on a principle that meets/does not meet.

Bid bond & performance security

What the notice says about securities

  1. Wykonawca zobowiązany jest przed zawarciem umowy wnieść zabezpieczenie należytego wykonania umowy w wysokości 5 % ceny brutto podanej w ofercie. Zabezpieczenie służy pokryciu roszczeń z tytułu niewykonania lub nienależytego wykonania umowy.
  2. Zabezpieczenie, zgodnie z art. 450 ust. 1 ustawy Pzp, może być wnoszone według wyboru Wykonawcy w jednej lub w kilku formach:pieniądzu;poręczeniach bankowych lub poręczeniach spółdzielczej kasy oszczędnościowo-kredytowej, z tym że zobowiązanie kasy jest zawsze zobowiązaniem pieniężnym;gwarancjach bankowych;gwarancjach ubezpieczeniowych; poręczeniach udzielanych przez podmioty, o których mowa w art. 6b ust. 5 pkt 2 ustawy z dnia 9 listopada 2000 r. o utworzeniu Polskiej Agencji Rozwoju Przedsiębiorczości (t.j. Dz.U. z 2025r. poz. 98).
  3. Zabezpieczenie wnoszone w pieniądzu Wykonawca wpłaca przelewem na rachunek bankowy wskazany przez Zamawiającego.
  4. Zabezpieczenie wniesione w pieniądzu, Zamawiający przechowuje na oprocentowanym rachunku bankowym. Zamawiający zwróci zabezpieczenie wniesione w pieniądzu z odsetkami wynikającymi z umowy rachunku bankowego, na którym było ono przechowywane, pomniejszone o koszt prowadzenia tego rachunku oraz prowizji bankowej za przelew pieniędzy na rachunek bankowy Wykonawcy.
  5. Zabezpieczenie wnoszone w formie innej niż w pieniądzu, powinno być dostarczone w oryginale Zamawiającemu oraz musi zawierać:
  1. nazwę i adres siedziby Wykonawcy;
  2. wskazanie Beneficjenta poręczenia lub gwarancji, którym musi być Gmina Woźniki, Rynek 11 , 42-289 Woźniki;
  3. wskazanie podmiotu udzielającego gwarancji lub poręczenia;
  4. określenie wierzytelności, która ma być zabezpieczona gwarancją lub poręczeniem;
  5. kwotę gwarancji/poręczenia;
  6. termin ważności gwarancji lub poręczenia, obejmujący cały okres wykonania zamówienia;
  7. bezwarunkowe, nieodwołalne, płatne na pierwsze żądanie, zobowiązanie wystawcy gwarancji lub poręczenia do wypłaty Zamawiającemu pełnej kwoty zabezpieczenia lub do wypłat łącznie do pe

Original language: Polish

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Conditions in this notice

  • PRINCE2certificate in your profile, valid on the bid dateIn your profile
  • Key peopleyour team matched to the required rolesIn your profile
  • Referencessimilar contracts from your history matched to the conditionIn your profile

This tender's facts

  • Bid depositamount in the tender documents — arrange it before the deadlineNeeds a look
  • Price — 60% of the scoreyour price against past winning bidsNeeds a look
  • Criterion J - Quality of the system sample — 18% of the scoreevidence ready for this award criterionNeeds a look
  • Criterion O - Open source relational database — 12% of the scoreevidence ready for this award criterionNeeds a look
  • Who wins at this buyerrecently: Tomasz Bejm "WEBTA", Przedsiębiorstwo Handlowo Usługowe EL HYDRO S.C — 2 different winners in the last 2 awardsNeeds a look
  • EU fundingpublicity and reporting duties in the contractNeeds a look

Typical for: Software development

  • Digital accessibility (WCAG 2.1)often required for public-sector systemsNeeds a look
  • Copyright and source codetransfer of rights or a licence on the buyer's termsNeeds a look
  • Secure developmentsecurity testing and OWASP practicesIn your profile

Registers — checked automatically

  • KRS / CEIDG statuscompany active, representation matchesVerified
  • NIP and VAT white listactive VAT payer, account listedVerified
  • Beneficial owners (CRBR)filing matches KRSVerified
  • EU VAT (VIES)number active in VIESVerified
  • LEI (GLEIF)LEI issued and renewed, data matches the registerVerified
  • Sanctions screeningcompany and owners not listedVerified

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Award criteria

The full criteria and their weights, as published in the notice.

  • Criterion C - Price of the offer60%

    The price criterion will be considered on the basis of the gross price for the performance of the object of the contract given by the Contractor on the Tender Form. The evaluation of the tender on the basis of the price criterion shall be calculated as follows: Number of points = Price of the lowest bid x 100 divided by Price of the bid surveyed x 60%

  • Criterion J - Quality of the system sample18%

    (a) P2 points for Criterion J - The quality of the system sample will be granted on the basis of a sample of the system offered by the Contractor, in accordance with the functional scope described in the test scenarios set out in Annex 13 to the SWZ, (b) The system sample shall cover the following areas: • Area of the register handling system • Area of the document management system • Area of the system serving local fees • Area of the system for public consultation • Area of the system for tourist application handling • Area of the system for reporting faults in municipal infrastructure c) The basis for assessing the utility quality of the software is three utility features: • Interface intuition (easy use) • Function complexity (coverage of needs) • System flexibility (resilient to change), (d) Each member of the Tender Commission will award points individually for a sample of the system, assessing separately each area, taking into account the above features, based on the Quality Assessment Questionnaire of the software, which is Annex 12 to the SWZ, (e) The scoring awarded by a member of the Tender Commission for the assessment of the sample of the system will be the arithmetic average of the scoring assessments granted to the individual areas, f) The cumulative scoring of the tender under review in Criterion J will be calculated as the arithmetic average of the scoring awarded by all members of the Tender Commission for the assessment of the sample of the system, g) Offe…

  • Criterion O - Open source relational database12%

    (a) Points P3 for Criterion O – A reference open source database, will be granted on the basis of a declaration Contractors that, in order to run the software indicated in Chapter IV, points 1 to 6 and 8 of the OPA (Annex No 14 to the SWZ) will use an open source related database. (b) The Contractor is obliged to declare in the Offer Form (Annex 1 to the SWZ) that to run the software indicated in Chapter IV, points 1 to 6 and point 8 of the OPZ (Annex 14 to the SWZ) will use an open source relative database and thus the costs of using the software will be lower for the Ordering Party. (c) The score will be awarded as follows: • no declaration Contractors that, in order to run the software referred to in Chapter IV, points 1 to 6 and 8 of the OPA, they will use an open source - 0 related database • declaration Contractors that, in order to run the software referred to in Chapter IV, points 1 to 6 and 8 of the OPA will use an open source - 12 point d) The points obtained will be P3 scoring bids for Criterion O.

  • Criterion K - Social Clauses10%

    (a) Points P4 of the K Criterion will be awarded to the Contractor, who will carry out a contract involving the person/persons employed to perform the subject of the contract on the basis of a contract of employment, which is in difficulty in the labour market, i.e. having at least one of the status of persons: • the unemployed, • the young for the purpose of professional preparation, • the disabled, • the homeless carrying out an individual programme of exit from homelessness, • the alcohol addicts, after the end of the psychotherapy programme in the rehab facility, • the drug addicts or other drugs, after the end of the therapeutic programme in the health care facility, • the mentally ill, • the exempt from criminal establishments having difficulty in integrating with the environment, • the refugees implementing the individual integration programme. (b) The Contractor is obliged to indicate in the Tender Form (Annex 1 to the SWZ) the number of employees employed to carry out the subject of the contract in difficulty on the labour market. Compliance with the social clause means commitment to a contract of employment (min. 1⁄2 jobs), at least one person fulfilling the conditions during the performance of the contract by the Contractor. c) The score will be awarded according to the following statement: • lack of employment of a person in difficulty on the labour market - 0 pt. • employment of 1 person in difficulty on the labour market - 5 pt. • employment of min. 2 people an…

Buyer

Gmina Woźniki

Address
Rynek 11, 42-289 Woźniki, Poland
Region (NUTS)
PL228
Website
wozniki.pl

Register identifiers

NIP (tax id)
5751865134
REGON
151398480
EU VAT
PL5751865134
Registration no. in the notice
575-18-65-134

What this buyer bought before

2 IT contract award notices 2025–2025, €219,909 in total.

  • Zakup i dostawa sprzętu wraz z oprogramowaniem w ramach projektu: "Cyberbezpieczny Samorząd

    Winner: Tomasz Bejm "WEBTA" · 1 bid

    PLN 770,349

    15 Oct 2025

  • Zakup i dostawa wyposażenia szkół w ramach projektu "Wsparcie Edukacji Włączającej w Gminie Woźniki

    Winner: Przedsiębiorstwo Handlowo Usługowe EL HYDRO S.C · 4 bids

    PLN 185,777

    30 Jan 2025

How to submit an offer

Offers are submitted only on the buyer's platform, before the deadline for offers.

e-propublico.pl
Platform
yes
Electronic submission
no
Electronic auction
Go to the platformOfficial notice

Questions & answers

What is the deadline for offers in "Construction of an innovative and comprehensive system of electronic public services in the Municipality of Woźniki as part of the project entitled Digital Future of the Municipality of Woźniki: Modern Public and Administrative Services"?

Offers are due by 7 Dec 2026, 10:00 CET.

What is the estimated value?

The buyer did not publish an estimated value in the notice.

Who is the buyer?

Gmina Woźniki (Woźniki, Poland); NIP (tax id) 5751865134, REGON 151398480.

Where and how do I submit an offer?

Offers are submitted electronically on e-propublico.pl.

How are offers scored?

Criterion C - Price of the offer 60%, Criterion J - Quality of the system sample 18%, Criterion O - Open source relational database 12%, Criterion K - Social Clauses 10%.

Which procedure is used?

Open procedure.

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Source: Tenders Electronic Daily (TED), Official Journal of the EU. SalesDots is not the contracting authority; offers are submitted only through the buyer's platform. Data from the official notice, refreshed 6 Nov 2026, 20:22 CET.