Delivery and implementation of a payroll and HR system for the State Water Holding Polish Waters

1. Contractors who fulfil the following conditions for participation in the technical capacity procedure may participate in the proceedings: They will demonstrate that during the last 5 years before the deadline for the submission of tenders, and if the period of business is shorter, in total:
   1. they have duly executed 3 (three) contracts consisting in the implementation by the Contractor of a staff and pay system in a unit where at least 1500 (five hundred) people are employed, with a value of not less than PLN 3 000 000,00 gross (in words: three million gross zlotys) each contract;
   2. they have executed duly, and in the case of repeated or continuous services they also perform, at least 2 (two) services consisting in providing maintenance services to the ERP system continuously for at least 24 months.NOTE: 1) In order to demonstrate compliance with the conditions for participation in the proceedings referred to above, the contractor may indicate the same service, i.e. for the same entity, to fulfil both conditions. 2.In the case of services referred to in point 2 above which are still carried out, The Contracting Authority shall recognise compliance with the condition if the duration of the service by the Contractor has been continuously less than 24 months, calculated by the expiry of the time limit for the submission of tenders.
2. In order to confirm this condition, the Contractor shall submit to the Ordering Authority:
   1. List of completed/executed contracts referred to in point 7.7.1 of the WWZ, during the last 5 years before the deadline for the submission of tenders, and if the duration of the activity is shorter during that period, specifying their values, subject matter, dates of performance and entities for which these services have been performed, drawn up in accordance with the model set out in Annex No 7 to the WWZ.
   2. Together with the list referred to in point 10.4.1 of the SWI, evidence shall be submitted as to whether or not these contracts have been executed duly, the evidence in question being references or other documents drawn up by the entity for which the contracts have been executed and, if the contractor is unable to obtain such documents for reasons beyond his control, the Contractor’s statement.In the case of recurrent or continuous benefits, references or other documents supporting their proper implementation should be issued within the last 3 months Where the Contracting Authority is an entity for which the contracts indicated in the list have been executed in advance, The contractor shall not be obliged to submit the evidence referred to above.

1. The Contractor may participate in the procedure, who will direct personnel to the performance of the contract, including at least persons with the following qualifications:
   1. PRJEKT DIRECTOR - min. 1 person who: 1.1. He is qualified in the field of project management confirmed by any certificate from the aforementioned area. 1.2. In the last five years before the deadline for the submission of tenders, he acquired professional experience in managing IT projects by acting as project manager or deputy project manager in a minimum of 3 IT projects, including the implementation of the ERP system, with:
      1. in each of these projects he held a role for at least 12 months continuously,
      2. at least one project was implemented in cloud technology.
   2. BUSINESS-SYSTEM ANALYTICS - min. 1 person who: 2.1.Has business analysis skills confirmed by one of the following certificates:
      • Entry Certificate in Business Analysis (ECBA),
      • CUI-ZZ.3200.17.2024
      • Certification of Competency in Business Analysis (CCBA),
      • Certified Business Analysis Professional (CBAP),
      • OCUP 2 (Foundation or Intermediate or Advanced),
      • CEB 2 (Fundamental or Technical Intermediate or
      • Technical Advanced or Business Intermediate or Business Advanced),
      • Certified Professional for Requirements Engineering – CPRE (Foundation or Advanced or Expert) or equivalent* or completed specialization studies with system-business analysis. (*The certificate equivalent to the abovementioned certificate should be understood to be a certificate which is analogous to the scope of the certificates indicated in the name for this role, i.e. a business-system analyst, with the following cumulative characteristics: the business-system analysis field to which the certificate relates and has been confirmed by an independent examination). 2.2.During the last five years before the deadline for the submission of tenders, he acquired professional experience in system or business analysis by participating in a minimum of 3 IT projects, including the implementation of the ERP system, in the role of an analyst (i.e. the person responsible for collecting requirements and developing analytical documentation), with:
        1. in each project he held this role for at least 12 months continuously,
        2. at least one of these projects was made in cloud technology.
   3. PROGRAMISTA - min. 1 person who: In the last 4 years before the deadline for the submission of tenders acquired professional experience in programming through participation in a minimum of 3 IT projects covering the implementation of the ERP system, with:
      1. in each of these projects he held this role for at least 6 months continuously,
      2. at least one project was made in cloud technology. Attention! One person may only perform one function in the performance of the contract.
2. To confirm this condition the Contractor submits to the Ordering Party: The list of persons referred to by the Contractor for the performance of a public contract, in particular those responsible for the provision of services, together with information on their professional qualifications and on the experience and education necessary for the performance of the public contract, as well as on the scope of their activities and on the entity for which the services have been performed, drawn up in accordance with the model set out in Annex 8 to the SWZ.

These means of proof confirming that the offered HR and payroll system meets the functional requirements set by the Ordering Party – submitted together with the offer:

• Completed in accordance with the instructions below, the document confirming that the offered Staff-paying system of functional requirements drawn up in accordance with Annex 2b to the SGM — Confirmation of compliance with functional requirements. Instructions for completion – Annex 2b to SWZ: The Contractor is obliged to fill in Annex 2b to SWZ – Confirming the functional requirements of all five tabs in the Excel file – i.e. KADRY, Wages, ZFŚS, RCP, PORTAL WORKER. In these tabs, fill in the column "STD" or "MDF", as follows:
• If the offered system meets the given functionality in the standard, enter 1 in the column "STD", and in the column "MDF" the value 0 or leave an empty space.
• If the functionality is provided as a result of a system modification, enter 1 in the column "MDF" while insert 0 in the column "STD" or leave an empty space. Placing 1 in the column "MDF" is equivalent to providing the Ordering Party with a system modification of the given functionality at the latest at Stage 2
• System construction.
• If the functionality is not feasible in the proposed system, enter 0 in the columns ‘STD’ and ‘MDF’ or leave empty space. Any record other than those indicated in this instruction shall be treated as a value of 0.
• Submission of an offer in which the Contractor will mark the given functionality with a value of 0 in both the column ‘STD’ and the column ‘MDF’ or leave empty spaces in both columns, means that the given functionality has not been offered, which will result in the incompatibility of the offer with the OGA and lead to its rejection. Note: The Contracting Authority does not provide for any addition to the above evidence.

This evidence confirms that the offered HR and payroll system meets the requirements of the Ordering Party for ICT – submitted together with the offer:

• Completed in accordance with the instructions below, the document confirming that the offered HR-paying system of ICT requirements set out in point 4.1.1 of the WWZ, drawn up in accordance with Annex 2c to the WWZ — List of ICT elements used during the execution of the contract. Instructions for completion — Annex No 2c to SWZ: The contractor shall be required to clearly identify in Annex 2c to the SWI — List of ICT elements used in the execution of the contract, each ICT solution offered, in particular by indicating:
• the name of the ICT solution / product / ICT service / ICT process;
• the manufacturer / supplier / service provider of the ICT solution;
• the type / model / version / variant / or other indications enabling the identification of the ICT solution;
• the role / function of the ICT solution performed in the performance of the contract;
• comments and other information, if applicable. Note: The Contracting Authority provides for the addition of the above measure of evidence only in the case referred to in point 10.1.4 of the SWZ in the paragraph “Note!”