24 Jul 2029Software developmentTEDPolski

Dynamic procurement system for the procurement of various IT services

uni-assist Arbeits- und Servicestelle für internationale Studienbewerbungen e.V.GermanyNotice 47039-2025 · Reference number: 15_23

At a glance

uni-assist Arbeits- und Servicestelle für internationale Studienbewerbungen e.V. (Germany) is tendering: Dynamic procurement system for the procurement of various IT services. Offers are due 24 Jul 2029, 12:00 CEST. 60-month contract, 5 lots. Bidders must show, among other things: references, key people, insurance.

Official notice Tender documents

Published on:TED Bekanntmachungsservice (DÖE)

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Translated from the official notice. The original text is the legally binding one.

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Key facts

24 Jul 2029, 12:00 CEST
Deadline: not published
Estimated value: 60 months
Duration: Restricted procedure
Procedure: 23 Jan 2025
Published: 47039-2025
Notice number: 15_23
Reference number: IT services: consulting, software development, Internet and support (72000000)
Main CPV: DE300
Place of performance (NUTS): 5
Lots: not allowed
Variant offers: German
Language of offers

The buyer did not publish an estimated value in the notice.

Dates

Every date of the notice and its changes, in order. Times: Brussels / Warsaw.

23 Jan 2025
Notice published
24 Jul 2029, 12:00 CEST
Deadline for offers

What the buyer wants

After its foundation, uni-assist developed a complex, cross-university software: aBIS (assistBewerberInformationsSystem). After the first application process was successfully completed with this software in 2004, additions and improvements were made: this second generation aBIS2 is still in use today. The focal points of this software are:

Support in the certificate examination,
Provision and evaluation of the results for the universities,
Presentation application process of prospective students. In more than 20 years, the framework conditions have changed completely: 41 start-up universities have become almost 150 member universities, the study system has been fundamentally changed by the Bologna process and online applications are a matter of course in a digital world. The currently used software solution thus reaches massive limits of expansion.There is a monolithic structure that is no longer maintainable and has reached the end of its life cycle. The very limited documentation and increasing staff retention for the maintenance of operations lead to a growing risk for uni-assist. Supported by funds from the BMBF, the most recent launch of the application portal (mya) and the university portal (PoMM) took place between 2016 and 2019.Both have created the conditions to cope with large increases in applications. The aim of uni-assist e.V. is to develop a new service IT system to support admission preparation at German universities.Based on a proprietary software (aBIS) that has reached the end of its life cycle and in view of the accelerating digitalisation of admission preparation, the growing interest of international degree seekers in studying in Germany and the currently frequently described need for (international) specialists in Germany 1, it is indispensable for the association to quickly establish a new system in order to (i) provide international prospective students with an intuitive and easy-to-use platform for submitting their application for study, (ii) to enable the German universities organised in the association to carry out a transparent and fair selection process, (iii) to map the internal evaluation processes efficiently and high-quality and (iv) to develop them on the basis of the generated data, recommendations for action and process optimisations for internal and external stakeholders.The central goals of the software development project are (i) the technological successive replacement of the old system, (ii) the increase in the degree of automation in the process processes and (iii) the complete digitization of the processes with (iv) simultaneous increase in usability for users as well as (v) the maintenance and safeguarding of all (data protection) legal standards.The main objectives of the development of the new uni-assist service system are, compared to the old system, to reduce complexity and to make the software more flexible and robust overall. This requirement poses particular challenges to the software architecture. Both the service architecture, the system architecture and the technological implementation in development must be taken into account.Domain-driven design aspects help make the software more robust and flexible at all three levels. The services to be awarded via the DBS are divided into 5 categories / subject areas:
1. support in software development (e.g. programming, controlling the Scrum teams, testing)
2. support in requirements management
3. support in system administration
4. Support in the coordination of the software development project and consulting of the IT department (e.g. PMO, project management, Agile Coaching, Data Management) Further information regarding the services sought and the requirements required for this, as well as information on the specific performance period will be published in the second phase of the procedure. In principle, the contractor is free in his task according to time, place and manner. Start and end of deployment depend on the p…

CPV codes

72000000IT services: consulting, software development, Internet and supportmain
72200000Software programming and consultancy services

Lots (5)

The contract is divided into 5 lots. Offers may be submitted for selected lots where the documents allow it.

Lot 11. Support in software development
Estimated value:
not published
Duration:
60 months
Place (NUTS):
DE300
CPV:
72000000 · IT services: consulting, software development, Internet and support
After its foundation, uni-assist developed a complex, cross-university software: aBIS (assistBewerberInformationsSystem). After the first application process was successfully completed with this software in 2004, additions and improvements were made: this second generation aBIS2 is still in use today. The focal points of this software are: - Support in the certificate examination, - Provision and evaluation of the results for the universities, - Presentation application process of prospective students. In more than 20 years, the framework conditions have changed completely: 41 start-up universities have become almost 150 member universities, the study system has been fundamentally changed by the Bologna process and online applications are a matter of course in a digital world. The currently used software solution thus reaches massive limits of expansion. There is a monolithic structure that is no longer maintainable and has reached the end of its life cycle. The very limited documentation and increasing staff retention for the maintenance of operations lead to a growing risk for uni-assist. Supported by funds from the BMBF, the most recent launch of the application portal (mya) and the university portal (PoMM) took place between 2016 and 2019. Both have created the conditions to cope with large increases in applications. The aim of uni-assist e.V. is to develop a new service IT system to support admission preparation at German universities. Based on a proprietary software (aBIS) that has reached the end of its life cycle and in view of the accelerating digitalisation of admission preparation, the growing interest of international degree seekers in studying in Germany and the currently frequently described need for (international) specialists in Germany 1, it is indispensable for the association to quickly establish a new system in order to (i) provide international prospective students with an intuitive and easy-to-use platform for submitting their application for study, (ii) to enable the German universities organised in the association to carry out a transparent and fair selection process, (iii) to map the internal evaluation processes efficiently and high-quality and (iv) to develop them on the basis of the generated data, recommendations for action and process optimisations for internal and external stakeholders. The central goals of the software development project are (i) the technological successive replacement of the old system, (ii) the increase in the degree of automation in the process processes and (iii) the complete digitization of the processes with (iv) simultaneous increase in usability for users as well as (v) the maintenance and safeguarding of all (data protection) legal standards. The main objectives of the development of the new uni-assist service system are, compared to the old system, to reduce complexity and to make the software more flexible and robust overall. This requirement poses particular challenges to the software architecture. Both the service architecture, the system architecture and the technological implementation in development must be taken into account. Domain-driven design aspects help make the software more robust and flexible at all three levels. The services to be awarded via the DBS are divided into 5 categories / subject areas: 1. support in software development (e.g. programming, controlling the Scrum teams, testing) 2. support in requirements management 3. support in system administration 4. Support in the coordination of the software development project and consulting of the IT department (e.g. PMO, project management, Agile Coaching, Data Management) Further information regarding the services sought and the requirements required for this, as well as information on the specific performance period will be published in the second phase of the procedure. In principle, the contractor is free in his task according to time, place and manner. Start and end of deployment depend on the p…
Lot 22. Support for requirements management
Estimated value:
not published
Duration:
60 months
Place (NUTS):
DE300
CPV:
72200000 · Software programming and consultancy services
After its foundation, uni-assist developed a complex, cross-university software: aBIS (assistBewerberInformationsSystem). After the first application process was successfully completed with this software in 2004, additions and improvements were made: this second generation aBIS2 is still in use today. The focal points of this software are: - Support in the certificate examination, - Provision and evaluation of the results for the universities, - Presentation application process of prospective students. In more than 20 years, the framework conditions have changed completely: 41 start-up universities have become almost 150 member universities, the study system has been fundamentally changed by the Bologna process and online applications are a matter of course in a digital world. The currently used software solution thus reaches massive limits of expansion. There is a monolithic structure that is no longer maintainable and has reached the end of its life cycle. The very limited documentation and increasing staff retention for the maintenance of operations lead to a growing risk for uni-assist. Supported by funds from the BMBF, the most recent launch of the application portal (mya) and the university portal (PoMM) took place between 2016 and 2019. Both have created the conditions to cope with large increases in applications. The aim of uni-assist e.V. is to develop a new service IT system to support admission preparation at German universities. Based on a proprietary software (aBIS) that has reached the end of its life cycle and in view of the accelerating digitalisation of admission preparation, the growing interest of international degree seekers in studying in Germany and the currently frequently described need for (international) specialists in Germany 1, it is indispensable for the association to quickly establish a new system in order to (i) provide international prospective students with an intuitive and easy-to-use platform for submitting their application for study, (ii) to enable the German universities organised in the association to carry out a transparent and fair selection process, (iii) to map the internal evaluation processes efficiently and high-quality and (iv) to develop them on the basis of the generated data, recommendations for action and process optimisations for internal and external stakeholders. The central goals of the software development project are (i) the technological successive replacement of the old system, (ii) the increase in the degree of automation in the process processes and (iii) the complete digitization of the processes with (iv) simultaneous increase in usability for users as well as (v) the maintenance and safeguarding of all (data protection) legal standards. The main objectives of the development of the new uni-assist service system are, compared to the old system, to reduce complexity and to make the software more flexible and robust overall. This requirement poses particular challenges to the software architecture. Both the service architecture, the system architecture and the technological implementation in development must be taken into account. Domain-driven design aspects help make the software more robust and flexible at all three levels. The services to be awarded via the DBS are divided into 5 categories / subject areas: 1. support in software development (e.g. programming, controlling the Scrum teams, testing) 2. support in requirements management 3. support in system administration 4. Support in the coordination of the software development project and consulting of the IT department (e.g. PMO, project management, Agile Coaching, Data Management) Further information regarding the services sought and the requirements required for this, as well as information on the specific performance period will be published in the second phase of the procedure. In principle, the contractor is free in his task according to time, place and manner. Start and end of deployment depend on the p…
Lot 33. Support in system administration
Estimated value:
not published
Duration:
60 months
Place (NUTS):
DE300
CPV:
72000000 · IT services: consulting, software development, Internet and support
After its foundation, uni-assist developed a complex, cross-university software: aBIS (assistBewerberInformationsSystem). After the first application process was successfully completed with this software in 2004, additions and improvements were made: this second generation aBIS2 is still in use today. The focal points of this software are: - Support in the certificate examination, - Provision and evaluation of the results for the universities, - Presentation application process of prospective students. In more than 20 years, the framework conditions have changed completely: 41 start-up universities have become almost 150 member universities, the study system has been fundamentally changed by the Bologna process and online applications are a matter of course in a digital world. The currently used software solution thus reaches massive limits of expansion. There is a monolithic structure that is no longer maintainable and has reached the end of its life cycle. The very limited documentation and increasing staff retention for the maintenance of operations lead to a growing risk for uni-assist. Supported by funds from the BMBF, the most recent launch of the application portal (mya) and the university portal (PoMM) took place between 2016 and 2019. Both have created the conditions to cope with large increases in applications. The aim of uni-assist e.V. is to develop a new service IT system to support admission preparation at German universities. Based on a proprietary software (aBIS) that has reached the end of its life cycle and in view of the accelerating digitalisation of admission preparation, the growing interest of international degree seekers in studying in Germany and the currently frequently described need for (international) specialists in Germany 1, it is indispensable for the association to quickly establish a new system in order to (i) provide international prospective students with an intuitive and easy-to-use platform for submitting their application for study, (ii) to enable the German universities organised in the association to carry out a transparent and fair selection process, (iii) to map the internal evaluation processes efficiently and high-quality and (iv) to develop them on the basis of the generated data, recommendations for action and process optimisations for internal and external stakeholders. The central goals of the software development project are (i) the technological successive replacement of the old system, (ii) the increase in the degree of automation in the process processes and (iii) the complete digitization of the processes with (iv) simultaneous increase in usability for users as well as (v) the maintenance and safeguarding of all (data protection) legal standards. The main objectives of the development of the new uni-assist service system are, compared to the old system, to reduce complexity and to make the software more flexible and robust overall. This requirement poses particular challenges to the software architecture. Both the service architecture, the system architecture and the technological implementation in development must be taken into account. Domain-driven design aspects help make the software more robust and flexible at all three levels. The services to be awarded via the DBS are divided into 5 categories / subject areas: 1. support in software development (e.g. programming, controlling the Scrum teams, testing) 2. support in requirements management 3. support in system administration 4. Support in the coordination of the software development project and consulting of the IT department (e.g. PMO, project management, Agile Coaching, Data Management) Further information regarding the services sought and the requirements required for this, as well as information on the specific performance period will be published in the second phase of the procedure. In principle, the contractor is free in his task according to time, place and manner. Start and end of deployment depend on the p…
Lot 44. Support in maintaining and further developing IT and data protection security
Estimated value:
not published
Duration:
60 months
Place (NUTS):
DE300
CPV:
72000000 · IT services: consulting, software development, Internet and support
After its foundation, uni-assist developed a complex, cross-university software: aBIS (assistBewerberInformationsSystem). After the first application process was successfully completed with this software in 2004, additions and improvements were made: this second generation aBIS2 is still in use today. The focal points of this software are: - Support in the certificate examination, - Provision and evaluation of the results for the universities, - Presentation application process of prospective students. In more than 20 years, the framework conditions have changed completely: 41 start-up universities have become almost 150 member universities, the study system has been fundamentally changed by the Bologna process and online applications are a matter of course in a digital world. The currently used software solution thus reaches massive limits of expansion. There is a monolithic structure that is no longer maintainable and has reached the end of its life cycle. The very limited documentation and increasing staff retention for the maintenance of operations lead to a growing risk for uni-assist. Supported by funds from the BMBF, the most recent launch of the application portal (mya) and the university portal (PoMM) took place between 2016 and 2019. Both have created the conditions to cope with large increases in applications. The aim of uni-assist e.V. is to develop a new service IT system to support admission preparation at German universities. Based on a proprietary software (aBIS) that has reached the end of its life cycle and in view of the accelerating digitalisation of admission preparation, the growing interest of international degree seekers in studying in Germany and the currently frequently described need for (international) specialists in Germany 1, it is indispensable for the association to quickly establish a new system in order to (i) provide international prospective students with an intuitive and easy-to-use platform for submitting their application for study, (ii) to enable the German universities organised in the association to carry out a transparent and fair selection process, (iii) to map the internal evaluation processes efficiently and high-quality and (iv) to develop them on the basis of the generated data, recommendations for action and process optimisations for internal and external stakeholders. The central goals of the software development project are (i) the technological successive replacement of the old system, (ii) the increase in the degree of automation in the process processes and (iii) the complete digitization of the processes with (iv) simultaneous increase in usability for users as well as (v) the maintenance and safeguarding of all (data protection) legal standards. The main objectives of the development of the new uni-assist service system are, compared to the old system, to reduce complexity and to make the software more flexible and robust overall. This requirement poses particular challenges to the software architecture. Both the service architecture, the system architecture and the technological implementation in development must be taken into account. Domain-driven design aspects help make the software more robust and flexible at all three levels. The services to be awarded via the DBS are divided into 5 categories / subject areas: 1. support in software development (e.g. programming, controlling the Scrum teams, testing) 2. support in requirements management 3. support in system administration 4. Support in the coordination of the software development project and consulting of the IT department (e.g. PMO, project management, Agile Coaching, Data Management) Further information regarding the services sought and the requirements required for this, as well as information on the specific performance period will be published in the second phase of the procedure. In principle, the contractor is free in his task according to time, place and manner. Start and end of deployment depend on the p…
Lot 55. Support in coordinating the software development project and advising the IT department
Estimated value:
not published
Duration:
60 months
Place (NUTS):
DE300
CPV:
72000000 · IT services: consulting, software development, Internet and support
After its foundation, uni-assist developed a complex, cross-university software: aBIS (assistBewerberInformationsSystem). After the first application process was successfully completed with this software in 2004, additions and improvements were made: this second generation aBIS2 is still in use today. The focal points of this software are: - Support in the certificate examination, - Provision and evaluation of the results for the universities, - Presentation application process of prospective students. In more than 20 years, the framework conditions have changed completely: 41 start-up universities have become almost 150 member universities, the study system has been fundamentally changed by the Bologna process and online applications are a matter of course in a digital world. The currently used software solution thus reaches massive limits of expansion. There is a monolithic structure that is no longer maintainable and has reached the end of its life cycle. The very limited documentation and increasing staff retention for the maintenance of operations lead to a growing risk for uni-assist. Supported by funds from the BMBF, the most recent launch of the application portal (mya) and the university portal (PoMM) took place between 2016 and 2019. Both have created the conditions to cope with large increases in applications. The aim of uni-assist e.V. is to develop a new service IT system to support admission preparation at German universities. Based on a proprietary software (aBIS) that has reached the end of its life cycle and in view of the accelerating digitalisation of admission preparation, the growing interest of international degree seekers in studying in Germany and the currently frequently described need for (international) specialists in Germany 1, it is indispensable for the association to quickly establish a new system in order to (i) provide international prospective students with an intuitive and easy-to-use platform for submitting their application for study, (ii) to enable the German universities organised in the association to carry out a transparent and fair selection process, (iii) to map the internal evaluation processes efficiently and high-quality and (iv) to develop them on the basis of the generated data, recommendations for action and process optimisations for internal and external stakeholders. The central goals of the software development project are (i) the technological successive replacement of the old system, (ii) the increase in the degree of automation in the process processes and (iii) the complete digitization of the processes with (iv) simultaneous increase in usability for users as well as (v) the maintenance and safeguarding of all (data protection) legal standards. The main objectives of the development of the new uni-assist service system are, compared to the old system, to reduce complexity and to make the software more flexible and robust overall. This requirement poses particular challenges to the software architecture. Both the service architecture, the system architecture and the technological implementation in development must be taken into account. Domain-driven design aspects help make the software more robust and flexible at all three levels. The services to be awarded via the DBS are divided into 5 categories / subject areas: 1. support in software development (e.g. programming, controlling the Scrum teams, testing) 2. support in requirements management 3. support in system administration 4. Support in the coordination of the software development project and consulting of the IT department (e.g. PMO, project management, Agile Coaching, Data Management) Further information regarding the services sought and the requirements required for this, as well as information on the specific performance period will be published in the second phase of the procedure. In principle, the contractor is free in his task according to time, place and manner. Start and end of deployment depend on the p…

Conditions for participation & required documents

What the notice asks bidders to prove, and the documents it requires. Full text below.

Conditions in the notice

ReferencesSimilar contracts delivered before
Key peopleNamed roles, CVs or minimum team
InsuranceProfessional or liability insurance

Detected automatically in the published notice. Always confirm against the tender documents.

Show the notice text (3)

1. Company presentation/declaration about the company structure, in particular the organizational structure, the range of services and personnel capacities, max. two DIN A4 pages. Proof of registration in a professional or commercial register or comparable register (excerpt to be attached in copy)

3. A declaration that the applicant has commercial professional liability insurance for personal injury, property and property damage at the latest at the beginning of the service, indicating the insurance institution, the amounts covered and their maximisation. Minimum Requirements: - During the term of the respective contract to cover the liability risk associated with the provision of the service, the service provider holds a company liability insurance with minimum insurance sums (2-fold maximized per year) of EUR 500 000 flat-rate for personal and property damage and EUR 200,000 for property damage. - Confirmation / proof by insurance / broker or similar.

4. Submission of appropriate references Submission of min. an appropriate reference within the last three years before the expiry of the application period in the respective categories for which an application for participation is specified, specifying - the client (with the personal contact), - the sector of the client, - the name of the projects, - the project period, - the project volume and - the project content.

A reference is suitable if the reference project has provided services that can be assigned to the respective category with a minimum of 160 working hours and if it was a longer-term project (at least 6 months). Minimum requirements: - At least one (1) appropriate reference per service (category) must be submitted.

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12 met · 2 expiring · 2 missing · 2 to check

Conditions in this notice

References3 matching references from the last 3 yearsIn your profile
Key people2 people in the team meet itIn your profile
Insuranceliability policy expires before the bid deadlineExpires before the deadline

Registers — checked automatically

Handelsregistercompany active, managing directors matchVerified
Transparenzregister (beneficial owners)entry matches the shareholdersVerified
Wettbewerbsregister (exclusions)no entry that excludes you from public contractsVerified
EU VAT (VIES)number active in VIESVerified
LEI (GLEIF)LEI issued and renewed, data matches the registerVerified
Sanctions screeningcompany and owners not listedVerified

Company profile — matched to the requirements

ISO/IEC 27001company certificate, validIn your profile
ISO 9001company certificate — renew before you bidExpires before the deadline
ISO 22301add it or bring in a consortium partnerNot in your profile yet
Project manager — PMP / PRINCE22 people, 5+ years of experienceIn your profile
Solution architect — TOGAFno certified personNot in your profile yet
IT references, last 3 years3 public-sector implementationsIn your profile
Turnover, last 3 yearsfrom financial statementsIn your profile
Partner status (Microsoft, SAP, Oracle)to confirm with the vendorNeeds a look
Security clearance (Poufne, NATO)to check in the teamNeeds a look

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Buyer

uni-assist Arbeits- und Servicestelle für internationale Studienbewerbungen e.V.

Address: Kaiser-Friedrich-Straße 16, 10829, Germany
Region (NUTS): DE300
Official contact address: [email protected]; The functional mailbox published in the notice. We never publish personal data.

EU VAT: DE235874161
Registration no. in the notice: DE 235874161

What this buyer bought before

3 IT contract award notices 2024–2026, €7.6m in total.

15_23 DBS - Ex-Post Quartal 6 (02.2026-05.2026): Vierteljährliche Zusammenstellung der vergebenen Einzeulaufträge
Winner: AT-CRIS GmbH +1 more contractors · 11 bids
€7.6m
22 Apr 2026
Vierteljährliche Zusammenstellung der vergebenen Einzelaufträge im dynamischen Beschaffungssystem für verschiedene IT-Dienstleistungen (15_23)
Winner: Ares Consulting GmbH +3 more contractors · 5 bids
value not disclosed
4 Apr 2025
Vierteljährliche Zusammenstellung der vergebenen Einzelaufträge im dynamischen Beschaffungssystem für verschiedene IT-Dienstleistungen (15_23)
Winner: adesso SE +2 more contractors · 8 bids
value not disclosed
7 Feb 2025

How to submit an offer

Offers are submitted only on the buyer's platform, before the deadline for offers.

no
Electronic submission: no
Electronic auction

Tender documents Official notice

Questions & answers

What is the deadline for offers in "Dynamic procurement system for the procurement of various IT services"?

Offers are due by 24 Jul 2029, 12:00 CEST.

What is the estimated value?

The buyer did not publish an estimated value in the notice.

Who is the buyer?

uni-assist Arbeits- und Servicestelle für internationale Studienbewerbungen e.V. (Germany).

Is the contract divided into lots?

Yes, into 5 lots.

Which procedure is used?

Restricted procedure.

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Source: Tenders Electronic Daily (TED), Official Journal of the EU. SalesDots is not the contracting authority; offers are submitted only through the buyer's platform. Data from the official notice, refreshed 7 Nov 2026, 10:39 CET.