L-Bank - Europe-wide procurement of an AI-supported solution for processing parental allowance applications and proofs in the negotiation procedure with a participation competition according to VgV

Self-declaration on the annual turnover in 2025 including the annual turnover with comparable services (AI-based solutions for document processing). Minimum Requirement: Sales of comparable services (AI-based document processing solutions) in 2025 must have been at least EUR 700,000 net.

Self-declaration about the existence - a professional liability insurance with a cover amount of at least. EUR 10 million for personal injury and material damage and at least EUR 10 million. EUR 3 million for property damages or self-declaration, to conclude a corresponding insurance contract in the event of an order as well as a cyber insurance with a cover sum of at least. EUR 100,000 or self-declaration to conclude a corresponding insurance contract in the event of an order.

Information from the awarding authority: The required self-declaration on professional liability insurance must be submitted only once by applicant associations. Apart from this self-declaration, no declaration from an insurance company has yet to be submitted with the application for participation.

The applicant shall provide the following minimum reference:

• Submission of at least one reference on the provision and implementation of an AI-based solution for automated document classification and data extraction, including the structured transfer of results to a subject, e-file or equivalent inventory system.The reference solution shall not be less than 1 August 2024 were put into production. the productive start-up must be completed; the operation, further development or other services of the reference project may continue at the end of the participation period.Productive commissioning occurs when the reference solution is processed in the regular business operations of the reference provider for the intended professional purpose and the processing results are used for professional processing. Pure concepts, model tests, proofs of concept, demonstrations and pilot operations do not meet the minimum requirement. Notes: The required references must be submitted only once by applicant communities. The declarations on the reference projects must contain the following information:
• Name of the contract,
• Contracting entity (address, contact person, telephone number),
• Short description of the reference project,
• Period of service provision,
• Date of productive commissioning,
• Productive commissioning,
• Scope of service (type and content of the service),
• Short description of the project in word and picture (optional),
• Comparability of the reference process
• Processing volume of the reference solution. The submission of more than three references is not desired.

Continuation: Selection of candidates: The evaluation of applications to participate and thus the selection of candidates invited to submit an initial tender takes place in a three-stage procedure. Stage 1: First, it is verified whether the applications to participate meet the formal requirements. Incomplete applications to participate that remain incomplete despite any subsequent requests for documents cannot be considered.

Stage 2: Subsequently, it is assessed whether the candidate appears fundamentally suitable to properly perform the services covered by the procedure on the basis of the submitted information and supporting documents.

Stage 3: Finally, if more than three fundamentally suitable companies have applied, an assessment is made among the candidates—on the basis of up to three references each meeting the minimum requirements pursuant to Section 4.2.2 of the candidate memorandum and Section X of the contract notice—as to which of the candidates categorized as fundamentally suitable appears particularly suitable in comparison to fellow candidates with regard to the service to be provided and should therefore participate in the further procedure.

To ensure objective comparability and evaluation of candidates, references must strictly be submitted according to the template in the annex (see Annex 1 "Participation Form"). Only a maximum of three references for an "AI-supported solution for document processing" will be taken into account for the selection.

Within the scope of the selection decision, up to three references will be scored as follows: A maximum of 70 points can be achieved per reference (maximum total of 210 points): The references will be evaluated as follows: Criterion "Comparability of the reference process" (max. 15 points) Only the highest applicable level is scored. - AI-supported processing of applications for statutory social benefits: 15 points - AI-supported processing of other statutory benefit, funding, or administrative procedures with individual assessment of application or eligibility: 8 points - None of the aforementioned characteristics is fulfilled: 0 points Statutory social benefits are benefits processed by a public social service agency based on eligibility criteria regulated by social legislation.

These include in particular benefits under the Social Code as well as parental allowance, housing allowance, and comparable social benefits under the law of other states. Other statutory benefit, funding, or administrative procedures are procedures outside statutory social benefits in which decisions on applications, claims, benefits, funding, or comparable administrative decisions are made individually based on statutory or other binding specifications.

Purely technical document processing without individual substantive examination of the application or claim is not sufficient.

Criterion "Processing volume of the reference solution" (max. 15 points) The highest number of substantively distinct cases from the application, entitlement, benefit, funding, or administrative procedures specified under the criterion "Comparability of the reference process" that the reference solution has processed in live production within a consecutive period of twelve months will be evaluated.

Only the highest applicable level is scored. - at least 10,000 applications or claims within twelve consecutive months: 15 points - at least 5,000, but fewer than 10,000 applications or claims within twelve consecutive months: 8 points - at least 1,000, but fewer than 5,000 applications or claims within twelve consecutive months: 3 points - fewer than 1,000 applications or claims or no plausible volume indicated: 0 points To determine the processing volume, each substantively distinct case is counted only once within the specified twelve-month period.

Individual documents, pages, subsequent submissions, processing steps, or repeated processing runs of the same case are not taken into account additionally. Criterion "Natur…