Maintenance of the electronic document system of the University of Ljubljana (GovernmentConnect) with related upgrades and services
At a glance
UNIVERZA V LJUBLJANI (Ljubljana, Slovenia) is tendering: Maintenance of the electronic document system of the University of Ljubljana (GovernmentConnect) with related upgrades and services. Offers are due 20 Nov 2026, 08:00 CET. 48-month contract, 2 lots.
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Translated from the official notice. The original text is the legally binding one.
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Key facts
- Deadline
- not published
- Estimated value
- 48 months
- Duration
- Open procedure
- Procedure
- 21 Oct 2026
- Published
- 729027-2026
- Notice number
- JN-81195
- Reference number
- Document management system (48311100)
- Main CPV
- SI041
- Place of performance (NUTS)
- 2
- Lots
- not allowed
- Variant offers
- Slovenian
- Language of offers
The buyer did not publish an estimated value in the notice.
Dates
Every date of the notice and its changes, in order. Times: Brussels / Warsaw.
Notice published
Deadline for questions
Deadline for offers
Opening of offers
What the buyer wants
The subject of the contract is the maintenance of the electronic document system of the University of Ljubljana (GovernmentConnect in the UL environment) with associated upgrades and services for a period of 4 years (licences, upgrades and other services).
CPV codes
- 48311100Document management systemmain
- 72212300Document creation, drawing, imaging, scheduling and productivity software development services
- 72212311Document management software development services
Lots (2)
The contract is divided into 2 lots. Offers may be submitted for selected lots where the documents allow it.
Lot 1Maintenance of the electronic document system of the University of Ljubljana (GovernmentConnect) with related upgrades and services
- Estimated value:
- not published
- Duration:
- 48 months
- Place (NUTS):
- SI041
- CPV:
- 48311100 · Document management system
The subject of the contract is the maintenance of the electronic document system of the University of Ljubljana (GovernmentConnect in the UL environment) with associated upgrades and services for a period of 4 years (licences, upgrades and other services).
Lot 2
- Estimated value:
- not published
- Duration:
- 48 months
Conditions for participation & required documents
What the notice asks bidders to prove, and the documents it requires. Full text below.
This notice does not spell out the conditions to take part; they are in the tender documents. SalesDots fetches the documents where the platform allows it (or takes your upload), reads them for you and turns them into this checklist.
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8 met · 1 expiring · 2 missing · 2 to check
Registers — checked automatically
- National company registercompany active, representation matchesVerified
- EU VAT (VIES)number active in VIESVerified
- LEI (GLEIF)LEI issued and renewed, data matches the registerVerified
- Sanctions screeningcompany and owners not listedVerified
Company profile — matched to the requirements
- ISO/IEC 27001company certificate, validIn your profile
- ISO 9001company certificate — renew before you bidExpires before the deadline
- ISO 22301add it or bring in a consortium partnerNot in your profile yet
- Project manager — PMP / PRINCE22 people, 5+ years of experienceIn your profile
- Solution architect — TOGAFno certified personNot in your profile yet
- IT references, last 3 years3 public-sector implementationsIn your profile
- Turnover, last 3 yearsfrom financial statementsIn your profile
- Partner status (Microsoft, SAP, Oracle)to confirm with the vendorNeeds a look
- Security clearance (Poufne, NATO)to check in the teamNeeds a look
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Award criteria
The full criteria and their weights, as published in the notice.
For all lots
- Bid price70%
Kot merilo se uporabi skupna ponudbena cena za celotno obdobje oddaje naročila (v EUR brez DDV), ki je navedeno v predračunu. Ponudba, ki nudi v primerjavi z ostalimi ponudbami najnižjo skupno ponudbeno ceno, prejme največje število točk – 70 točk, preostale ponudbe pa ustrezno manjše število točk, in sicer glede na odstotkovno vrednost odstopanja od ponudbe z najnižjo ponudbeno ceno. Ponudniki prejmejo točke v skladu s formulo. Univerza v Ljubljani ugotavlja, da zamenjava obstoječega dobavitelja dokumentnega sistema zaradi vzpostavljenega informacijskega okolja, povezanosti z obstoječimi poslovnimi procesi ter obsega že izvedenih prilagoditev povzroča pomembne prehodne stroške. Na podlagi strokovne ocene naročnik te stroške vrednoti na najmanj 90.000 EUR brez DDV (Posmp). Pri presoji ekonomsko najugodnejše ponudbe je zato treba upoštevati tudi stroške prehoda, saj zgolj primerjava ponudbenih cen ne odraža dejanskega skupnega stroška lastništva in uporabe rešitve v celotnem življenjskem ciklu sistema.
- ISO/IEC 27001 Standard5%
Ponudnik, ki izkaže, da ima na dan poteka roka za prejem ponudbe za predmetno naročilo veljaven certifikat ISO/IEC 27001 ali drugi vsaj enakovreden certifikat, prejme 5 točk. Sistem zagotavljanja varovanja informacij mora biti potrjen s strani neodvisne institucije, ki ima vpeljan certifikacijski proces in je akreditirana s strani mednarodno priznane organizacije.
- Quality standard ISO 90015%
Ponudnik, ki izkaže, da ima na dan poteka roka za prejem ponudbe za predmetno naročilo veljaven certifikat ISO 9001 ali drugi vsaj enakovreden certifikat, prejme 5 točk. Sistem zagotavljanja kakovosti mora biti potrjen s strani neodvisne institucije, ki ima vpeljan certifikacijski proces in je akreditirana s strani mednarodno priznane organizacije.
- Production and existing use20%
Naročnik z namenom zmanjšanja tveganj pri implementaciji ocenjuje stopnjo preverjene uporabe ponujene rešitve v produkcijskih okoljih organizacij. Večje število uspešno izvedenih implementacij izkazuje višjo stopnjo stabilnosti, zrelosti in preizkušenosti dokumentnega sistema. Ponudnik prejme točke glede na število implementacij ponujene rešitve, ki so ob oddaji ponudbe že v redni produkcijski uporabi pri naročnikih.
Buyer
UNIVERZA V LJUBLJANI
- Address
- Kongresni trg012, 1000 Ljubljana, Slovenia
- Region (NUTS)
- SI041
- Website
- www.uni-lj.si
Register identifiers
- Registration no. in the notice
- 5085063000
What this buyer bought before
80 IT contract award notices 2019–2026, €46m in total.
JN Naročnina na uporabo programske opreme VMware
Winner: ADD trgovina, inženiring, vzdrževanje d.o.o., Tbilisijska 85, Ljubljana · 1 bid
€291,649
28 Oct 2026
DNS Zagotavljanje elektronskih komunikacijskih storitev (stacionarna telefonija) in nakup/najem IP telefonskih stacionarnih in prenosnih IP aparatov različnih …
Winner: NIL Podatkovne komunikacije, d.o.o. · 1 bid
€3,980
17 Aug 2026
Programska oprema
Winner: SoftwareONE, informacijski sistemi, d.o.o. · 1 bid
€318,780
10 Aug 2026
DNS Uvedba ISO27001
Winner: SLOVENSKI INSTITUT ZA KAKOVOST IN MEROSLOVJE, Ljubljana · 1 bid
€24,360
24 Jun 2026
DNS Uvedba ISO27001
Winner: GO4PANDA, posredništvo, trgovina in svetovanje, d.o.o. · 1 bid
€14,960
21 Apr 2026
DNS programska oprema
Winner: InstaText, informacijske tehnologije, d.o.o. · 1 bid
€400,000
9 Apr 2026
How to submit an offer
Offers are submitted only on the buyer's platform, before the deadline for offers.
- ejn.gov.si
- Platform
- yes
- Electronic submission
- no
- Electronic auction
Questions & answers
What is the deadline for offers in "Maintenance of the electronic document system of the University of Ljubljana (GovernmentConnect) with related upgrades and services"?
Offers are due by 20 Nov 2026, 08:00 CET.
What is the estimated value?
The buyer did not publish an estimated value in the notice.
Who is the buyer?
UNIVERZA V LJUBLJANI (Ljubljana, Slovenia).
Where and how do I submit an offer?
Offers are submitted electronically on ejn.gov.si.
Is the contract divided into lots?
Yes, into 2 lots.
How are offers scored?
Bid price 70%, ISO/IEC 27001 Standard 5%, Quality standard ISO 9001 5%, Production and existing use 20%.
Which procedure is used?
Open procedure.
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Track this tenderSource: Tenders Electronic Daily (TED), Official Journal of the EU. SalesDots is not the contracting authority; offers are submitted only through the buyer's platform. Data from the official notice, refreshed 7 Nov 2026, 18:13 CET.