Procurement and implementation of a digital solution for e-procurement processes

Applicant references (combination of exclusion criterion and qualitative assessment) A. Minimum requirements for references (exclusion criteria): Applicants shall submit appropriate reference projects from the last five (5) years to demonstrate their technical and professional capacity. Overall, the submitted references must necessarily cover all of the following two technical requirements (note: a single reference project can be submitted provided that it meets all of the two requirements simultaneously). Alternatively, up to two different reference projects can be submitted, covering the requirements in total:

• SAP PSM- & MM integration: At least one reference project with a successful bidirectional connection to an SAP ERP system with active use of the modules SAP MM and SAP PSM (Public Sector Management) including automated budget and availability check before ordering. The subject requirement 'SAP PSM- & ‘MM integration’ shall be fully demonstrated in a reference project.
• Catalogue connection (OCI): At least one reference project with successful connection of external catalogue systems via the OCI interface (Open Catalog Interface or cXML). B. Supplementary aptitude assessment (point award):
• Public sector / higher education context: At least one reference project in the public sector, universities or research institutions with complex budget and accounting logic (e.g. third-party funds, funds, financial institutions, PSP elements)
• Multi-client experience: If it is demonstrated that one or more of the submitted references are multi-client or multi-client. Collective solution for several legally independent organizations has been implemented, this is rated positively as part of the aptitude test.
• Solution architecture and standard coverage: For the submitted reference projects, the applicant must additionally describe how the respective e-procurement solution was implemented architecturally and to what extent the required functionalities were covered by standard software. Customizing or extension developments were required. The information will be provided as part of the qualitative aptitude assessment with regard to the proven experience of the applicant with the highest possible standard coverage and an appropriate use of customizing. Enlargement developments are taken into account.
• Operation and hosting model: For the submitted reference projects, the applicant has to present the respective realized operation and hosting model (e.g. SaaS, public/private cloud, hybrid or on-premises). The information shall be taken into account in the qualitative assessment of the applicant’s demonstrated experience with appropriate operational and hosting models.
• Integration and interface model: For the submitted reference projects, the applicant must present the respective implemented integration and interface model, in particular the connection to existing ERP or SAP systems. The information shall be taken into account in the qualitative assessment of the applicant’s demonstrated experience with complex integration and interface architectures.The scope of the supplementary presentation should not exceed a total of five (5) DIN A4 pages. The presentation shall refer to the reference projects actually implemented. A presentation of a future solution intended or hypothetical for the client is not the subject of the suitability assessment.Summary of the rating matrix (points 0-3, weighting 25/20/20/10/25 %, selection of the four best-placed, rule in case of tie points, no exclusion criteria - missing data = 0 points); "For details see bidder information dated 27.10.2026, Appendix 1"