Procurement of a system for registering hours and work planning.

Oslo kommune v/ Økonomi- og forvaltningsetatenOslo, NorwayNotice 711060-2026 · Reference number: 9684

At a glance

Oslo kommune v/ Økonomi- og forvaltningsetaten (Oslo, Norway) is tendering: Procurement of a system for registering hours and work planning.. Offers are due 13 Nov 2026, 12:00 CET. 120-month contract. Bidders must show, among other things: ISO 27001, insurance.

Key facts

Deadline
not published
Estimated value
120 months
Duration
Negotiated with call
Procedure
14 Oct 2026
Published
711060-2026
Notice number
9684
Reference number
Software package and information systems (48000000)
Main CPV
NO081
Place of performance (NUTS)
English
Language of offers

The buyer did not publish an estimated value in the notice.

Dates

Every date of the notice and its changes, in order. Times: Brussels / Warsaw.

  1. Notice published

  2. Deadline for offers

What the buyer wants

Oslo municipality needs a cloud based (SaaS) system that can provide system support for the below main functions for both daytime employees and rota works.

  1. Function for registering and approving time and absence.
  2. Function for compliance with legislation and contracts.
  3. Function for work hours planning
  4. Function for management, decision support and reporting. The system shall cover the needs of all the municipalities ́entities and service areas, with the exception of educational personnel (the Agency for Education/Schools). The system's main functions ought to be able to be used by the municipality ́s new districts as of 1 January 2028, cf. the approved district reform.There is a need for a system that is secure, flexible and scaleable.This means i.a. a solution that: * can collect and use master data and other requested data from the municipality's internal systems. * structures data, so that they can be coordinated and reused, as well as exchanged across systems and applications. * uses artificial intelligence, rule engines and equivalent forms of automation to improve functionality, user experience and efficiency in work processes. * provides employees and managers with a seamless path to registration of time and work planning with simple navigation and work flow and a high degree of self-service. * have flexible architecture for handling changes in the municipality ́s organisation, legislation and agreements as well as technological developments in the market.

CPV codes

  • 48000000Software package and information systemsmain
  • 35125200Time control system or working time recorder
  • 48330000Scheduling and productivity software package
  • 48450000Time accounting or human resources software package
  • 48451000Enterprise resource planning software package
  • 72000000IT services: consulting, software development, Internet and support

Conditions for participation & required documents

What the notice asks bidders to prove, and the documents it requires. Full text below.

Conditions in the notice

  • CertificatesISO 27001
  • InsuranceProfessional or liability insurance

Detected automatically in the published notice. Always confirm against the tender documents.

Show the notice text (4)

The tenderer shall be a legally established company.

Documentation requirements:

Norwegian companies: Company Registration Certificate.

Foreign companies: Proof that the company is registered in a trade or business register as prescribed by the law of the country where the company is established.

Tenderers must have sufficient economic and financial capacity to be able to fulfil the contract.

Documentation requirements:

The contracting authority will obtain a credit rating from Experian on its own initiative.

The Contracting Authority reserves the right to obtain the company's last Annual Financial Statements including notes, the Board's Annual Reports and Audit Reports, as well as new information of relevance to the company's fiscal figures.

Tenderers shall have a management system for information security that fulfils the requirements in ISO 27001 or equivalent.

The management system shall include all activities that contribute to the Contracting Authority's delivery.

Documentation requirements:

Certificate for the company's information security system issued by independent bodies which certify that the tenderer fulfils certain quality assurance standards, for example ISO 27001:2022.

If a tenderer is not certified: The table of contents for the information security system as well as an indication of what standards or regulations form the basis for and how often the information security system is revised.

Tenderers shall have sufficient relevant experience.

When assessing the tenderer's experience, emphasis will be put on the delivery, implementation and operation of a system that has an equivalent purpose and that has a sufficient transferable value as regards complexity.

  • By equivalent purpose, we mean hours registration and work planning for both rota and daytime employees.
  • Complexity means the extent of users/service areas and integrations (e.g. to internal systems such as HR, Payroll, Competence Register and equivalent).

Documentation requirements:

Detailed description of the most important deliveries in the last three years, including information on the contract ́s value/date of delivery, name of the contracting authority as well as a description of the assignment ́s purpose and transferable value.

Options, renewals, framework

  • Renewals: up to 4 times
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7 met · 2 expiring · 2 missing · 2 to check

Conditions in this notice

  • ISO 27001certificate in the profile, valid on the bid dateIn your profile
  • Insuranceliability policy expires before the bid deadlineExpires before the deadline

Registers — checked automatically

  • National company registercompany active, representation matchesVerified
  • LEI (GLEIF)LEI issued and renewed, data matches the registerVerified
  • Sanctions screeningcompany and owners not listedVerified

Company profile — matched to the requirements

  • ISO 9001company certificate — renew before you bidExpires before the deadline
  • ISO 22301add it or bring in a consortium partnerNot in your profile yet
  • Project manager — PMP / PRINCE22 people, 5+ years of experienceIn your profile
  • Solution architect — TOGAFno certified personNot in your profile yet
  • IT references, last 3 years3 public-sector implementationsIn your profile
  • Turnover, last 3 yearsfrom financial statementsIn your profile
  • Partner status (Microsoft, SAP, Oracle)to confirm with the vendorNeeds a look
  • Security clearance (Poufne, NATO)to check in the teamNeeds a look
Check it against my company

Award criteria

The full criteria and their weights, as published in the notice.

  • Price25%

    Total price for the duration of the agreement

  • Quality20%

    Functional requirement specifications

  • Quality30%

    User Experience Requirement Specifications

  • Quality5%

    Technical requirement specifications

  • Quality10%

    Requirement specifications for establishment and training.

  • Quality10%

    Service level requirement specifications

  • Quality0%

    The contracting authority would like to meet the need for a system for registering hours and work plans, which is primarily a service procurement (SaaS), which shall i.a. ensure that Oslo municipality can comply with the law and contract works. The procurement is for a very limited degree of travel activities and it will only take place in the case of any physical consultancy services from the chosen tenderer. A direct climate footprint as a result of the procurement is therefore expected to be of a modest character. If a consideration takes the sub-supplier chains, possible climate footprint and environmental impact may arise for the operation of a computer centre. The service provider ́s influence over this energy consumption and the possible environmental impact is, however, very limited and it is aimless for Oslo municipality to emphasise or set requirements in the requirement specifications of the above in this procurement. Based on this, the procurement is, in its nature, to have immaterial climate footprint and environmental impact, and therefore falls under the exception rule in PPR § 7-9 (5).

Buyer

Oslo kommune v/ Økonomi- og forvaltningsetaten

Address
Grensesvingen 6, 0663 Oslo, Norway
Region (NUTS)
NO081

Register identifiers

Registration no. in the notice
935346282

What this buyer bought before

5 IT contract award notices 2026–2026, €18.7m in total.

  • Procurement of a system for reconciliation

    Winner: Trintech AS

    NOK 18m

    6 Jul 2026

How to submit an offer

Offers are submitted only on the buyer's platform, before the deadline for offers.

yes
Electronic submission
no
Electronic auction

Questions & answers

What is the deadline for offers in "Procurement of a system for registering hours and work planning."?

Offers are due by 13 Nov 2026, 12:00 CET.

What is the estimated value?

The buyer did not publish an estimated value in the notice.

Who is the buyer?

Oslo kommune v/ Økonomi- og forvaltningsetaten (Oslo, Norway).

Where and how do I submit an offer?

Offers are submitted electronically on app.artifik.no.

How are offers scored?

price 25%, quality 20%, quality 30%, quality 5%, quality 10%, quality 10%, quality 0%.

Which procedure is used?

Negotiated with call.

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Source: Tenders Electronic Daily (TED), Official Journal of the EU. SalesDots is not the contracting authority; offers are submitted only through the buyer's platform. Data from the official notice, refreshed 24 Oct 2026, 01:40 CEST.