Procurement of Microsoft On-Premises Licenses
At a glance
Zentralinstitut für Seelische Gesundheit (Mannheim, Germany) is tendering: Procurement of Microsoft On-Premises Licenses. Offers are due 2 Nov 2026, 12:30 CET. Estimated value €1.4m, 48-month contract. Bidders must show, among other things: Microsoft partner, references.
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Translated from the official notice. The original text is the legally binding one.
Key facts
- Deadline
- €1.4m
- Estimated value
- 48 months
- Duration
- Open procedure
- Procedure
- 7 Oct 2026
- Published
- 692361-2026
- Notice number
- 15
- Reference number
- Miscellaneous software package and computer systems (48900000)
- Main CPV
- DE126
- Place of performance (NUTS)
- not allowed
- Variant offers
- German
- Language of offers
Dates
Every date of the notice and its changes, in order. Times: Brussels / Warsaw.
Notice published
Deadline for offers
Offers binding until (computed)computed
60 days from the deadline for offers, per the notice
What the buyer wants
- Subject of the Tender The subject is the procurement of Microsoft licenses for the existing on-premises infrastructure in their currently respective latest versions. The procurement exclusively comprises the delivery of the licenses, including the required proof of entitlement and licensing. Consulting, migration, installation, operational, managed service, support, hosting, and software implementation services are not part of the scope.
- Procurement Procedure and Contract Basis Based on the estimated total contract value, an EU-wide procurement procedure is planned. The contract will be awarded as an Open Procedure pursuant to Sections 14 et seq. VgV. Key governing provisions include the GWB, VgV, and EVB-IT Transfer Type A (EVB-IT Überlassung Typ A).
- Scope of Services and Quantity Schedule Item License Item Quantity 1 Microsoft Office 2024 Standard 2,000 1.1 Subsequent purchase option Office 2024 Standard max. 200 2 Windows Server 2025 CAL User 2,000 3 Exchange Server SE Standard CAL 2,000 4 Exchange Server SE Enterprise CAL Add-on 850 5 RDS User CAL 2025 1,700 6 Windows Server 2025 Datacenter Core Licenses 568 Cores For license items 2 to 6, subsequent purchase options of a maximum of 10% of the respective initial quantity apply within the four-year observation period.For Office Standard, the separately indicated subsequent purchase option of a maximum of 200 licenses within two years applies. There is no obligation to purchase.
- Minimum Requirements The licenses offered must be compliant with Microsoft terms, audit-proof, auditable, and fully documentable.
- Subsequent Purchase Conditions and Price Binding Subsequent purchases are optional demand items. The maximum quantity per license item is 10% of the initial quantity. The bidder must provide a binding subsequent purchase price for each item. The maximum optional quantities will be taken into account when calculating the estimated contract value and in the price evaluation. Manufacturer price changes during agreed price binding periods shall not be at the expense of the Client.
- Bid Submission and Proof of Suitability The bid must be submitted using the mandatory Excel attachment. The designated price fields must be completed in full.
- Fully completed price sheet
- Self-declaration of the bidder
- At least three comparable references regarding the delivery of Microsoft volume licenses of comparable scale within the last three years
- Valid Microsoft Partner status or equivalent proof of an authorized and legally compliant licensing distribution channel The references serve exclusively for the suitability assessment and will not be evaluated as an award criterion. A specific Microsoft Partner status or partner tier is not required; equivalent proof of a proper distribution channel is permissible.
- Award Criteria Award Criterion Weighting Price 80% Subsequent purchase price 15% Delivery period 5%
- Evaluation Methodology The award criteria will be evaluated on a scale of 0 to 10 points. The points achieved will be multiplied by the respective weighting. Price (80%): The lowest evaluable comparison price receives 10 points. Other bids: (lowest evaluable comparison price / bidder's comparison price) ×
- The comparison price includes base quantities and specified maximum subsequent purchase options. Subsequent purchase price (15%): The lowest evaluable weighted subsequent purchase price receives 10 points. Other bids: (lowest evaluable weighted subsequent purchase price / bidder's weighted subsequent purchase price) × 10. Delivery period (5%): up to 14 working days = 10 points; 15–21 working days = 7 points; 22–28 working days = 4 points; more than 28 working days = 0 points. Delivery period refers to the time within which the licenses are made available to the Client. 9. Exclusion and Evaluation Notes
- In particular, Section 57 VgV applies. Reference is also made to the grounds for exclusion under the VgV in all other respects.
- Precautionary note (de…
CPV codes
- 48900000Miscellaneous software package and computer systemsmain
- 48624000Personal computer (PC) operating system software package
Conditions for participation & required documents
What the notice asks bidders to prove, and the documents it requires. Full text below.
Conditions in the notice
- CertificatesMicrosoft partner
- ReferencesSimilar contracts delivered before
Detected automatically in the published notice. Always confirm against the tender documents.
Show the notice text (2)
Provide at least three comparable references on the delivery of Microsoft volume licenses of comparable size within the last three years. The references shall be used exclusively to demonstrate technical and professional capacity.
Valid Microsoft Partner status or equivalent proof of an authorized and licensed proper reference path.
This is the SalesDots check: every condition in the notice, the company registers and your whole company profile — certificates with expiry dates, team, references and financials — in one place. The results below are an example; you see the real one after signing in.
12 met · 1 expiring · 2 missing · 2 to check
Conditions in this notice
- Microsoft partnercertificate in the profile, valid on the bid dateIn your profile
- References3 matching references from the last 3 yearsIn your profile
Registers — checked automatically
- Handelsregistercompany active, managing directors matchVerified
- Transparenzregister (beneficial owners)entry matches the shareholdersVerified
- Wettbewerbsregister (exclusions)no entry that excludes you from public contractsVerified
- EU VAT (VIES)number active in VIESVerified
- LEI (GLEIF)LEI issued and renewed, data matches the registerVerified
- Sanctions screeningcompany and owners not listedVerified
Company profile — matched to the requirements
- ISO/IEC 27001company certificate, validIn your profile
- ISO 9001company certificate — renew before you bidExpires before the deadline
- ISO 22301add it or bring in a consortium partnerNot in your profile yet
- Project manager — PMP / PRINCE22 people, 5+ years of experienceIn your profile
- Solution architect — TOGAFno certified personNot in your profile yet
- IT references, last 3 years3 public-sector implementationsIn your profile
- Turnover, last 3 yearsfrom financial statementsIn your profile
- Partner status (Microsoft, SAP, Oracle)to confirm with the vendorNeeds a look
- Security clearance (Poufne, NATO)to check in the teamNeeds a look
Buyer
Zentralinstitut für Seelische Gesundheit
- Address
- J5, 68159 Mannheim, Germany
- Region (NUTS)
- DE126
- Website
- www.zi-mannheim.de
- Official contact address
- [email protected]
- The functional mailbox published in the notice. We never publish personal data.
Register identifiers
- Registration no. in the notice
- 12333
What this buyer bought before
Recent IT contracts awarded by the same buyer, from published award notices.
No earlier IT award by this buyer is published yet.
How to submit an offer
Offers are submitted only on the buyer's platform, before the deadline for offers.
- www.deutsche-evergabe.de
- Platform
- yes
- Electronic submission
- no
- Electronic auction
Questions & answers
What is the deadline for offers in "Procurement of Microsoft On-Premises Licenses"?
Offers are due by 2 Nov 2026, 12:30 CET.
What is the estimated value?
The estimated value published in the notice is €1.4m.
Who is the buyer?
Zentralinstitut für Seelische Gesundheit (Mannheim, Germany).
Where and how do I submit an offer?
Offers are submitted electronically on www.deutsche-evergabe.de.
Which procedure is used?
Open procedure.
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Track this tenderSource: Tenders Electronic Daily (TED), Official Journal of the EU. SalesDots is not the contracting authority; offers are submitted only through the buyer's platform. Data from the official notice, refreshed 23 Oct 2026, 23:35 CEST.