Procurement of the financial management and planning system and related services for the needs of the South Ostrobothnia welfare area
At a glance
Etelä-Pohjanmaan hyvinvointialue (Seinäjoki, Finland) is tendering: Procurement of the financial management and planning system and related services for the needs of the South Ostrobothnia welfare area. Offers are due 28 Oct 2026, 11:00 CET. 2 lots. Bidders must show, among other things: references, minimum turnover.
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Translated from the official notice. The original text is the legally binding one.
Key facts
- Deadline
- not published
- Estimated value
- Open procedure
- Procedure
- 24 Sept 2026
- Published
- 657722-2026
- Notice number
- HYVAEP/6678/2026
- Reference number
- Software package and information systems (48000000)
- Main CPV
- FI199
- Place of performance (NUTS)
- 2
- Lots
- not allowed
- Variant offers
- Finnish
- Language of offers
The buyer did not publish an estimated value in the notice.
Dates
Every date of the notice and its changes, in order. Times: Brussels / Warsaw.
Notice published
Deadline for questions
Deadline for offers
Opening of offers
Planned start of the contract
What the buyer wants
The contracting entity, the South Ostrobothnia Welfare Area, asks for tenders for the next supply package; the economic management and planning system and the related services. The object of the acquisition is divided into four main components:
- Access rights to financial management and planning system size
- Support and maintenance services for financial management and design system size to an agreed extent
- Complementary expert services for specifically commissioned tasks such as further development of the system and training
- Project for the delivery and deployment of the financial management and planning system, including the delivery and deployment of the system, the introduction of related support and maintenance services, and the conversion and migration of existing information from the Client.The subject-matter of the acquisition is acquired for the needs of the contracting entity and for the needs of the subsidiaries of the contracting entity which meet the definition of the affiliated entity referred to in the procurement law. For the sake of clarity, at the time of publication of the contract notice, the contracting entity does not have such affiliated entities.However, stakeholders can be set up at a later stage, for example, in a situation where the welfare area would company part of its activities. The package includes the solution package delivery, support and maintenance services, further development and expert services. The bidder must offer the package. Subbids are not accepted. Alternative offers shall not be accepted.The tender documents are in Finnish and must be submitted in Finnish.Details and requirements of the procurement package in the invitation to tender and in the annexes to the invitation to tender, in particular Annex 1 Description of the subject matter of the procurement, Appendix 1.2 Mandatory requirements and Annex 1.3 Mandatory technical requirements and Annex 1.4 Integration listing minimum and quality requirements for the services provided. The acquisition complies with the Procurement Act 1397 / 2016. The procedure is a transparent procedure beyond the EU threshold.
CPV codes
- 48000000Software package and information systemsmain
- 48442000Financial systems software package
- 48800000Information systems and servers
- 72000000IT services: consulting, software development, Internet and support
Lots (2)
The contract is divided into 2 lots. Offers may be submitted for selected lots where the documents allow it.
Lot 1Procurement of the financial management and planning system and related services for the needs of the South Ostrobothnia welfare area
- Estimated value:
- not published
- Place (NUTS):
- FI199
- CPV:
- 48000000 · Software package and information systems
The contracting entity, the South Ostrobothnia Welfare Area, asks for tenders for the next supply package; the economic management and planning system and the related services. The object of the acquisition is divided into four main components: - Access rights to financial management and planning system size - Support and maintenance services for financial management and design system size to an agreed extent - Complementary expert services for specifically commissioned tasks such as further development of the system and training - Project for the delivery and deployment of the financial management and planning system, including the delivery and deployment of the system, the introduction of related support and maintenance services, and the conversion and migration of existing information from the Client. The subject-matter of the acquisition is acquired for the needs of the contracting entity and for the needs of the subsidiaries of the contracting entity which meet the definition of the affiliated entity referred to in the procurement law. For the sake of clarity, at the time of publication of the contract notice, the contracting entity does not have such affiliated entities. However, stakeholders can be set up at a later stage, for example, in a situation where the welfare area would company part of its activities. The package includes the solution package delivery, support and maintenance services, further development and expert services. The bidder must offer the package. Subbids are not accepted. Alternative offers shall not be accepted. The tender documents are in Finnish and must be submitted in Finnish. Details and requirements of the procurement package in the invitation to tender and in the annexes to the invitation to tender, in particular Annex 1 Description of the subject matter of the procurement, Appendix 1.2 Mandatory requirements and Annex 1.3 Mandatory technical requirements and Annex 1.4 Integration listing minimum and quality requirements for the services provided. The acquisition complies with the Procurement Act 1397 / 2016. The procedure is a transparent procedure beyond the EU threshold.
Lot 2
- Estimated value:
- not published
Conditions for participation & required documents
What the notice asks bidders to prove, and the documents it requires. Full text below.
Conditions in the notice
- ReferencesSimilar contracts delivered before
- Minimum turnoverMinimum annual turnover or financial standing
Detected automatically in the published notice. Always confirm against the tender documents.
Show the notice text (3)
The ESPD form and the contract notice; The financial conditions of the tenderer shall be sufficient in terms of the size and quality of the contract, with a turnover of at least EUR 5 000 000 per last financial year. If the bidder is a group, the aggregate turnover of the members of the group shall be in accordance with the requirement. Similarly, if the provider makes use of the resources of third parties (e.g. the group parent company) to meet this suitability requirement, the supplier and the third party's turnover used as resources must comply with the requirement.
Credit rating The financial situation of the bidder shall be such that it is at least level A in the credit rating of the credit rating agency, for example Suomen Ktikatieto Oy, or that the risk rating of the bidder is in the credit rating of the credit rating agency, level 1 -3 or is considered equivalent according to the financial statements or other equivalent report. If the bidder is a group, the credit assessment of each member of the group shall comply with the requirement.
If the provider makes use of third party resources to meet the suitability requirements, the credit assessment of those parties must also comply with the requirement. On request, the Provider shall submit a statement on credit information from the credit information agency (e.g. Suomen Ktikatieto Oy).
Tender references The tenderer shall have experience in the performance of the contract at the required level. The provider is required as an eligibility requirement to have three (3) references as specified in Section C of Part IV of the ESPD, in accordance with the reference requirement of Form A.
This is the SalesDots check: every condition in the notice, the company registers and your whole company profile — certificates with expiry dates, team, references and financials — in one place. The results below are an example; you see the real one after signing in.
10 met · 1 expiring · 2 missing · 2 to check
Conditions in this notice
- References3 matching references from the last 3 yearsIn your profile
- Minimum turnoverturnover from financial statements above the thresholdIn your profile
Registers — checked automatically
- National company registercompany active, representation matchesVerified
- EU VAT (VIES)number active in VIESVerified
- LEI (GLEIF)LEI issued and renewed, data matches the registerVerified
- Sanctions screeningcompany and owners not listedVerified
Company profile — matched to the requirements
- ISO/IEC 27001company certificate, validIn your profile
- ISO 9001company certificate — renew before you bidExpires before the deadline
- ISO 22301add it or bring in a consortium partnerNot in your profile yet
- Project manager — PMP / PRINCE22 people, 5+ years of experienceIn your profile
- Solution architect — TOGAFno certified personNot in your profile yet
- IT references, last 3 years3 public-sector implementationsIn your profile
- Turnover, last 3 yearsfrom financial statementsIn your profile
- Partner status (Microsoft, SAP, Oracle)to confirm with the vendorNeeds a look
- Security clearance (Poufne, NATO)to check in the teamNeeds a look
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Award criteria
The full criteria and their weights, as published in the notice.
For all lots
- Price60%
Hankintayksikkö valitsee toimittajaksi kokonaistaloudellisesti edullisimmaksi katsomansa ratkaisun. Kokonaistaloudellisesti edullisin ratkaisu muodostuu Hintavertailun osalta Liite 5 Tarjousten vertailu ja pisteytys kuvatun mukaisesti.
- Quality40%
Hankintayksikkö valitsee toimittajaksi kokonaistaloudellisesti edullisimmaksi katsomansa ratkaisun. Kokonaistaloudellisesti edullisin ratkaisu muodostuu Laadullisten arviointiperusteiden osalta Liite 5 Tarjousten vertailu ja pisteytys kuvatun mukaisesti.
Buyer
Etelä-Pohjanmaan hyvinvointialue
- Address
- Hanneksenrinne 7, 60220 Seinäjoki, Finland
- Region (NUTS)
- FI199
- Website
- www.hyvaep.fi
Register identifiers
- Registration no. in the notice
- 3221323-8
What this buyer bought before
14 IT contract award notices 2022–2025, €5.7m in total.
Terveysportti- ja Oppiportti- palveluiden käyttöoikeuksien hankinta vuodelle 2026
Winner: Kustannus Oy Duodecim
€120,180
18 Dec 2025
Terveysportti- ja Oppiportti- palveluiden käyttöoikeuksien hankinta vuodelle 2026
Winner: Kustannus Oy Duodecim
€231,015
18 Dec 2025
Sosiaalihuolto kotihoito
Winner: Tietoevry Finland Oy
€1.1m
5 Dec 2025
Terveysportti- ja Oppiportti- palveluiden käyttöoikeuksien hankinta vuodelle 2024
Winner: Kustannus Oy Duodecim
€365,975
8 Jan 2024
Finland-Seinäjoki: Software package and information systems
Winner: Suomen Terveystalo Oy · 7 bids
value not disclosed
22 Mar 2023
Finland-Seinäjoki: IT services: consulting, software development, Internet and support
Winner: Damovo Sverige AB
value not disclosed
6 Oct 2022
How to submit an offer
Offers are submitted only on the buyer's platform, before the deadline for offers.
- tarjouspalvelu.fi
- Platform
- yes
- Electronic submission
- no
- Electronic auction
Questions & answers
What is the deadline for offers in "Procurement of the financial management and planning system and related services for the needs of the South Ostrobothnia welfare area"?
Offers are due by 28 Oct 2026, 11:00 CET.
What is the estimated value?
The buyer did not publish an estimated value in the notice.
Who is the buyer?
Etelä-Pohjanmaan hyvinvointialue (Seinäjoki, Finland).
Where and how do I submit an offer?
Offers are submitted electronically on tarjouspalvelu.fi.
Is the contract divided into lots?
Yes, into 2 lots.
How are offers scored?
Price 60%, Quality 40%.
Which procedure is used?
Open procedure.
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Track this tenderSource: Tenders Electronic Daily (TED), Official Journal of the EU. SalesDots is not the contracting authority; offers are submitted only through the buyer's platform. Data from the official notice, refreshed 23 Oct 2026, 22:06 CEST.