Provision of service and post-implementation support for the SIMPLE.ERP system in terms of updates, ongoing maintenance, and development for the Warsaw School of Economics
At a glance
Szkoła Główna Handlowa w Warszawie (Warszawa, Poland) is tendering: Provision of service and post-implementation support for the SIMPLE.ERP system in terms of updates, ongoing maintenance, and development for the Warsaw School of Economics. Offers are due 18 Nov 2026, 11:00 CET. 24-month contract. Bidders must show, among other things: references, key people, insurance, bid deposit.
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Translated from the official notice. The original text is the legally binding one.
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Key facts
- Deadline
- not published
- Estimated value
- 24 months
- Duration
- Open procedure
- Procedure
- 14 Oct 2026
- Published
- 709178-2026
- Notice number
- ACOZ.25.1.8.2026
- Reference number
- Software maintenance and repair services (72267000)
- Main CPV
- PL911
- Place of performance (NUTS)
- not allowed
- Variant offers
- Polish
- Language of offers
The buyer did not publish an estimated value in the notice.
Dates
Every date of the notice and its changes, in order. Times: Brussels / Warsaw.
Notice published
Deadline for offers
Opening of offers
Offers binding until (computed)computed
90 days from the deadline for offers, per the notice
Planned end of the contract
What the buyer wants
- The subject of the contract is a service consisting of providing warranty/Maintenace, service and post-implementation care up to 2,000 man-hours of the SIMPLE.ERP system in terms of updating, current maintenance and development for Warsaw School of Economics.
- The detailed scope, conditions and manner of performance of the subject-matter of the contract are set out in the model contract (hereinafter ‘the model contract’), which is Annex No 2 to the SWI and in the Description of the subject-matter of the contract (hereinafter ‘the IP’) which is Annex No 1 (Basic Guarantee Conditions/Maintenance SIMPLE.ERP (PWG)) and Annex No 2 (Basic Conditions of the Simple.ERP Service (PWS) to the contract.
- The Contracting Authority provides for the award of contracts for additional services pursuant to Article 214(1)(7) of the Pzp Act, consisting in the expansion of individual functional areas, possible modifications or improvements to the SAMPLE.ERP System, requiring the development of atypical solutions, going beyond the scope of the basic contract, resulting from changes in internal regulations and regulations, or other needs of the Contracting Authority. The value of contracts awarded shall not exceed 40% of the value of the basic contract.
CPV codes
- 72267000Software maintenance and repair servicesmain
- 48000000Software package and information systems
Conditions for participation & required documents
What the notice asks bidders to prove, and the documents it requires. Full text below.
Conditions in the notice
- ReferencesSimilar contracts delivered before
- Key peopleNamed roles, CVs or minimum team
- InsuranceProfessional or liability insurance
- Bid depositA deposit or guarantee with the offer
Detected automatically in the published notice. Always confirm against the tender documents.
Show the notice text (2)
The Contracting Authority shall consider the above condition to be fulfilled if the Contractor demonstrates that he is insured against civil liability in respect of the subject-matter of the contract at a rate of not less than PLN 500,000 (or equivalent in the case of currencies other than Polish gold, calculated taking into account the average foreign currency exchange rate given by the National Bank of Poland for the day of issue of the policy or other document confirming the conclusion of the insurance contract).
The Contracting Authority shall consider the above condition to be fulfilled if the Contracting Authority demonstrates that during the last 3 (three) years before the deadline for the submission of tenders, and if the period of business is shorter - during that period, it has carried out duly and, in the case of interim or continuous benefits, it also duly performs, at least 2 (two) contracts (under two separate contracts), each of which:
- includes the provision of service and post-implementation services over an integrated IT system at least serving finances, accounts, staff and wages;
- has a value of not less than PLN 500 000,00 gross;
- has been provided continuously for at least 12 months.In the case of contracts still carried out, the Contracting Authority shall consider the condition to be satisfied if, by the expiry of the time limit for the submission of tenders, the part of the contract actually carried out by the Contractor has been provided continuously for a period of at least 12 months, has a value of not less than PLN 500 000,00 gross and has been duly executed.The Contracting Authority shall take into account only the value and period of services performed until the expiry of the time limit for the submission of tenders for the assessment of compliance with the condition.
Bid bond & performance security
What the notice says about securities
- Wykonawca przystępujący do postępowania jest zobowiązany, przed upływem terminu składania ofert, wnieść wadium w kwocie: 50 000,00 zł (słownie: pięćdziesiąt tysięcy złotych).
- Potwierdzeniem skutecznego wniesienia wadium będzie:
- w przypadku wadium w formie pieniężnej - zaksięgowanie na rachunku bankowym Zamawiającego przed upływem terminu składania ofert (każde opóźnienie obciąża wykonawcę, nawet jeżeli zostało spowodowane przez system bankowy). Zamawiający zaleca, aby Wykonawca dołączył do oferty dokument potwierdzający wniesienie wadium w formie pieniężnej,
- w przypadku wadium w formie innej niż pieniężna - przekazanie oryginału dokumentu wadialnego (gwarancji lub poręczenia), wystawionego zgodnie z obowiązującymi przepisami prawa, w postaci elektronicznej.
- Wadium musi obejmować pełen okres związania ofertą.
- Wadium może być wniesione w jednej lub kilku formach wskazanych w art. 97 ust. 7 Ustawy.
- Wadium wnoszone w pieniądzu należy wpłacić przelewem na rachunek bankowy w Banku Pekao S.A. III O/Warszawa, numer rachunku 91 1240 1040 1111 0010 7123 0484.
- W tytule przelewu należy umieścić informację: „WADIUM – Świadczenie opieki serwisowej i powdrożeniowej systemu SIMPLE.ERP w zakresie aktualizacji, bieżącego utrzymania oraz rozwoju dla Szkoły Głównej Handlowej w Warszawie” (nr postępowania ACOZ.25.1.8.2026)
- Wadium wnoszone w poręczeniach lub gwarancjach należy załączyć do oferty w oryginale w postaci dokumentu elektronicznego podpisanego kwalifikowanym podpisem elektronicznym przez wystawcę dokumentu i powinno zawierać następujące elementy: 1) nazwę dającego zlecenie (wykonawcy), beneficjenta gwarancji (Zamawiającego), gwaranta/poręczyciela oraz wskazanie ich siedzib.Beneficjentem wskazanym w gwarancji lub poręczeniu musi być Szkoła Główna Handlowa w Warszawie, Podmiot należący do grupy VAT o nazwie Szkoła Główna Handlowa Grupa VAT w Warszawie (w skrócie SGH GV), Adres: al. Niepodległości 162, 02-554 Warszawa, REGON 000001502, NIP Grupy VAT 1
Original language: Polish
Options, renewals, framework
- Options: foreseen
- Renewals: up to 1 time
This is the SalesDots check: every condition in the notice, the company registers and your whole company profile — certificates with expiry dates, team, references and financials — in one place. The results below are an example; you see the real one after signing in.
12 met · 2 expiring · 2 missing · 3 to check
Conditions in this notice
- References3 matching references from the last 3 yearsIn your profile
- Key people2 people in the team meet itIn your profile
- Insuranceliability policy expires before the bid deadlineExpires before the deadline
- Bid depositdeposit amount and form to prepareNeeds a look
Registers — checked automatically
- KRS / CEIDG statuscompany active, representation matchesVerified
- NIP and VAT white listactive VAT payer, account listedVerified
- Beneficial owners (CRBR)filing matches KRSVerified
- EU VAT (VIES)number active in VIESVerified
- LEI (GLEIF)LEI issued and renewed, data matches the registerVerified
- Sanctions screeningcompany and owners not listedVerified
Company profile — matched to the requirements
- ISO/IEC 27001company certificate, validIn your profile
- ISO 9001company certificate — renew before you bidExpires before the deadline
- ISO 22301add it or bring in a consortium partnerNot in your profile yet
- Project manager — PMP / PRINCE22 people, 5+ years of experienceIn your profile
- Solution architect — TOGAFno certified personNot in your profile yet
- IT references, last 3 years3 public-sector implementationsIn your profile
- Turnover, last 3 yearsfrom financial statementsIn your profile
- Partner status (Microsoft, SAP, Oracle)to confirm with the vendorNeeds a look
- Security clearance (Poufne, NATO)to check in the teamNeeds a look
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Award criteria
The full criteria and their weights, as published in the notice.
- Price60%
price: 60 % - C (a) description of the method of assessing the tenders for criterion C: price = gross price of the bid with the lowest price / gross price of the surveyed bid x 60 b) For the evaluation of the tenders in this criterion, the Contracting Authority will accept the total price of the gross basic contract offer (sum of item 1.4 of the table) from point 1 of the Tender Form, which is Annex 1 to the SWI, (c) The Ordering Party shall round points to 2 decimal places.
- Response Time for Reporting a Critical Error15%
The Response Time (Cz) refers to a period of time from the notification of the Problem by the authorised User (the Contracting Authority) to the Center for the Assistance of the Contractor, in accordance with the principles set out in the General Conditions for the Provision of Service Care (Annex 2 to the Agreement, which is annexed to the SWZ), until the actual action by the Center for the Contractor is taken. (a) a scoring assessment in the criterion "Time of Response to the Critical Error Report" will be made on the basis of the Contractor's statement on the offered Time of Response to a critical error report in the content of the tender form annexed to the SWZ, (b) The Contractor shall offer a Time of Response to the Critical Error Report of 1 to 6 Working Hours, (c) the maximum Time of Response to the critical error report offered by the Contractor may not be longer than 6 working hours from the moment of the critical error notification by the Order. Offering a 6-hour Response Time means meeting the minimum requirement of the Contracting Authority and results in granting 0 point in this criterion, (d) if the Contractor indicates a Time Response to a critical error report of more than 6 working hours from the time of notification by the Contracting Authority, the Contractor's offer will be rejected pursuant to Article 226(1)(5) of the Pzp Act, as its content is incompatible with the terms of the contract, (e) in the Offer Form declared The Time Response to a critical er…
- Repair Time for a Critical Error25%
Repair time (Ck) means the time period counted from the time when the Contracting Authority (User) has made the Individual Solution available (if required) and to take action by the Contractor (Help Centre) in accordance with the principles set out in the General Conditions for the Provision of Service Care (Annex No 2 to the Agreement, which is Annex 2 to the SWZ), to eliminate the reported Critical Mistake, until it is completely removed. (a) a scoring assessment in the criterion ‘Time for the repair of a critical error’ shall be made on the basis of the Contractor's declaration of the time offered for the repair of a critical error in the content of the tender form annexed to the WWZ, (b) The Contractor shall offer a Time for the repair of a critical error of 1 to 10 working hours, (c) the maximum Time for the repair of a critical error offered by the Contractor shall not be more than 10 working hours from the Contracting Authority's notification. Offering a Repair Time of 10 working hours means meeting the minimum requirement of the Contracting Authority and results in awarding a 0 point offer in this criterion, (d) if the Contractor indicates a time for repairing a critical error of more than 10 working hours from the Contracting Authority's request, the Contractor's offer will be rejected pursuant to Article 226(1)(5) of the Pzp Act, as its content is incompatible with the terms of the contract, (e) in the Tender Form the declared Time of repair should be indicated in …
Buyer
Szkoła Główna Handlowa w Warszawie
- Address
- Al. Niepodległości 162, Centrum Obsługi Zakupów, pok. 045, 420, 02-554 Warszawa, Poland
- Region (NUTS)
- PL911
- Website
- www.sgh.waw.pl
Register identifiers
- NIP (tax id)
- 1080026260
- EU VAT
- PL1080026260
- Registration no. in the notice
- PL 1080026260
What this buyer bought before
9 IT contract award notices 2020–2026, €2.3m in total.
Dostawa licencji na oprogramowanie w ramach umowy licencyjnej na użytkowanie wyspecyfikowanego oprogramowania dla Szkoły Głównej Handlowej w Warszawie
Winner: A.P.N. Promise S.A +3 more contractors · 4 bids
€990,401
13 Apr 2026
Dostawa licencji na oprogramowanie w ramach umowy licencyjnej na użytkowanie wyspecyfikowanego oprogramowania dla Szkoły Głównej Handlowej w Warszawi
Winner: A.P.N. Promise S.A +2 more contractors · 3 bids
value not disclosed
30 Dec 2025
Świadczenie opieki serwisowej i powdrożeniowej systemu SIMPLE.ERP w zakresie aktualizacji, bieżącego utrzymania oraz rozwoju dla Szkoły Głównej Handlowej w War…
Winner: Simple S.A. · 1 bid
value not disclosed
22 Sept 2025
Dostawa serwerów dla Szkoły Głównej Handlowej w Warszawie
Winner: Data Experts sp. z o.o. +1 more contractors
PLN 1m
7 Aug 2025
Dostawa serwerów dla Szkoły Głównej Handlowej w Warszawie
Winner: Comtegra S.A. +1 more contractors
PLN 236,160
4 Jun 2025
Kompleksowe wdrożenie w SGH uczelnianego systemu sprawozdawczo-informacyjnego w zakresie aktywności zawodowej pracowników akademickich i osiągnięć doktorantów …
Winner: Sages sp. z o.o.
PLN 1.5m
18 Jul 2024
How to submit an offer
Offers are submitted only on the buyer's platform, before the deadline for offers.
- sgh.eb2b.com.pl
- Platform
- yes
- Electronic submission
- no
- Electronic auction
Questions & answers
What is the deadline for offers in "Provision of service and post-implementation support for the SIMPLE.ERP system in terms of updates, ongoing maintenance, and development for the Warsaw School of Economics"?
Offers are due by 18 Nov 2026, 11:00 CET.
What is the estimated value?
The buyer did not publish an estimated value in the notice.
Who is the buyer?
Szkoła Główna Handlowa w Warszawie (Warszawa, Poland); NIP (tax id) 1080026260.
Where and how do I submit an offer?
Offers are submitted electronically on sgh.eb2b.com.pl.
How are offers scored?
Price 60%, Response Time for Reporting a Critical Error 15%, Repair Time for a Critical Error 25%.
Which procedure is used?
Open procedure.
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Track this tenderSource: Tenders Electronic Daily (TED), Official Journal of the EU. SalesDots is not the contracting authority; offers are submitted only through the buyer's platform. Data from the official notice, refreshed 7 Nov 2026, 13:33 CET.