Purchase of a subscription for the VMware virtualization system used in the City of Krakow Office
At a glance
Gmina Miejska Kraków - Urząd Miasta Krakowa (Kraków, Poland) is tendering: Purchase of a subscription for the VMware virtualization system used in the City of Krakow Office. Offers are due 12 Nov 2026, 09:30 CET. Estimated value PLN 3.1m, 24-month contract. Bidders must show, among other things: bid deposit.
Translated from the official notice. The original text is the legally binding one.
Key facts
- Original deadline:
3 Nov 2026, 09:30 CET - Deadline
- PLN 3.1m
- Estimated value
- 24 months
- Duration
- Open procedure
- Procedure
- 23 Oct 2026
- Published
- 734741-2026
- Notice number
- IT-07-1.271.18.2026
- Reference number
- Software package and information systems (48000000)
- Main CPV
- PL213
- Place of performance (NUTS)
- not allowed
- Variant offers
- Polish
- Language of offers
Dates
Every date of the notice and its changes, in order. Times: Brussels / Warsaw.
The deadline for offers was changed once: from 3 Nov 2026, 09:30 CET to 12 Nov 2026, 09:30 CET. The newest notice applies.
Notice published
Original deadline
Deadline for offers
Opening of offers
Offers binding until (computed)computed
90 days from the deadline for offers, per the notice
What the buyer wants
- The subject of the order is to purchase a subscription to the VMware virtualization system used in the City of Krakow Office. The detailed description of the subject-matter of the contract shall include the model contract, which shall be annexed to the WWZ. 2.The Ordering Party in this procedure does not divide the contract into parts or allow partial tenders.The Contracting Authority did not divide the order into parts as the subject of the contract includes the purchase of two-year VMware Cloud Foundation subscriptions (SCU: VCF-CLD-FND) for 1304 processor cores, which constitute a single and indivisible product offered by the VMware manufacturer.Subscriptions are provided as part of a single model of producer licensing and concern one virtualization environment operated by the City of Krakow. The division of the contract into parts would have no technical or organisational justification as all subscriptions must be assigned to the same environment and ensure a uniform duration and a consistent scope of allowances.Any allocation of the contract could lead to unjustified difficulties in managing subscriptions, settlements and handling of producer support, and increase the risk of inconsistencies in terms of duration or attribution of the subscription to the contracting environment.In addition, the division of the contract would not increase the competitiveness of the procedure, as the subject-matter of the contract includes the supply of standard subscriptions to the VMware manufacturer with pre-defined parameters, and the contractors compete exclusively for the price for the identical product.Given the nature of the subject-matter of the contract, its homogeneity, the manufacturer's requirements for the licensing model and the need to ensure consistency and continuity of the operation of the virtualization environment, The Ordering Party considered that dividing the order into parts would be unjustified. Derogation from the division of the contract into parts does not deprive participation in the proceedings of Small and Medium Enterprises.
- The Contracting Authority does not require the performance of the contract by protected work establishments, social cooperatives or other economic operators covered by the provision of Article 94(1) of the Act.
- Due to the nature of this contract (supply) The Contracting Authority does not require the employment of persons (by the Contractor or subcontractors) on the basis of employment relationship.
- The Contracting Authority does not provide for the possibility of awarding contracts referred to in Article 214(1)(8) of the Act.
- The Contracting Authority does not allow variants.
- The Contracting Authority does not foresee an electronic auction.
- Prior to the initiation of the procedure, the Ordering Party did not conduct preliminary market consultations.
- Contractors in this proceeding shall not require Contractors to submit the evidence in question.
- The Contracting Authority, within the limits of the provisions of Article 462 et seq. of the Act, allows the Contractor to carry out the subject of the contract using subcontractors. The contractor who intends to entrust the execution of part of the contract to subcontractors shall indicate in the tender the parts of the contract which he intends to subcontract and the names of any subcontractors, if already known.
- Reasons for applying the criterion price 100% - Quality requirements referred to in Article 246(2) of the Act, The Contracting Authority shall specify in the description of the subject matter of the contract contained in the model contract.
CPV codes
- 48000000Software package and information systemsmain
Conditions for participation & required documents
What the notice asks bidders to prove, and the documents it requires. Full text below.
Conditions in the notice
- Bid depositA deposit or guarantee with the offer
Detected automatically in the published notice. Always confirm against the tender documents.
Show the notice text (1)
The Contracting Authority shall not lay down conditions for participation in the proceedings to the extent specified in Article 57(2) of the Act.
Bid bond & performance security
What the notice says about securities
- Wykonawca przed upływem terminu składania ofert zobowiązany jest wnieść wadium w wysokości 90 000, 00 zł i utrzymać je nieprzerwalnie do dnia upływu terminu związania ofertą, z wyjątkiem przypadków, o których mowa w art. 98 ust. 1 pkt 2 i 3 oraz ust. 2 ustawy.
- Wadium może być wnoszone: 2.1. w pieniądzu – wpłacane przelewem na rachunek Urzędu Miasta Krakowa PKO BP S.A. nr 02 1020 2892 0000 5702 0590 1071 (IBAN: PL 02 1020 2892 0000 5702 0590 1071, SWIFT: BPKOPLPW, BIC: BPKOPLPWXXX) z dopiskiem „Zakup subskrypcji na system wirtualizacji Vmware użytkowanego w Urzędzie Miasta Krakowa” - IT-07-1.271.18.2026 tak, aby przed upływem terminu składania ofert wadium znajdowało się na ww. rachunku;Uwaga! w przypadku wnoszenia wadium na rzecz Wykonawcy przez inny podmiot, w tytule przelewu należy wyraźnie wskazać na rzecz jakiego Wykonawcy wnoszone jest wadium. 2.2. w gwarancjach bankowych, gwarancjach ubezpieczeniowych lub poręczeniach udzielanych przez podmioty, o których mowa w art. 6b ust. 5 pkt 2 ustawy z dnia 9 listopada 2000 r. o utworzeniu Polskiej Agencji Rozwoju Przedsiębiorczości (t.j.Dz. U. z 2025 r. poz. 98) – w oryginale, wnoszone, przed upływem terminu składania ofert w postaci elektronicznej – opatrzone wyłącznie kwalifikowanym podpisem elektronicznym osób uprawnionych do reprezentowania gwaranta lub poręczyciela. Treść dokumentu nie może zawierać postanowień o jego automatycznym wygaśnięciu w przypadku zwrotu do wystawcy. Wadium w postaci elektronicznej powinno być przesłane wraz z ofertą. Uwaga!Skan dokumentu wystawionego w postaci papierowej, następnie opatrzony kwalifikowanym podpisem elektronicznym nie ma znamion oryginału (wyrok z 11 grudnia 2018 r. Krajowej Izby Odwoławczej Sygn. akt: KIO 2426/18).
- Dopuszczalne jest złożenie wadium w więcej niż jednej formie.
- Wadium wnoszone w formie gwarancji i poręczeń musi spełniać następujące wymogi: 4.1. musi być wystawione na Gminę Miejską Kraków (31-004 Kraków, Pl. Wszystkich Świętych 3-4); 4.2. musi
Original language: Polish
This is how SalesDots checks this tender: the notice's conditions, this contract's own facts, the requirements typical for its category and your company's registers. The statuses below are an example; you see the real result after signing in.
2 met · 0 expiring · 0 missing · 5 to check
This tender's facts
- Bid depositamount in the tender documents — arrange it before the deadlineNeeds a look
- Price is the only criterionthe lowest valid bid wins — check your marginNeeds a look
- Who wins at this buyerrecently: GISPRO SPÓŁKA AKCYJNA, KFB Technologies Sp. z o.o. — 6 different winners in the last 6 awardsNeeds a look
Typical for: Software licences & SaaS
- Licence reseller authorisationpartner status with the software vendorNeeds a look
- Licence model and quantitiesnamed-user, device or subscription terms as in the noticeIn your profile
- Data location and GDPREU hosting and a data processing agreement for cloud servicesNeeds a look
- Vendor support and updatessupport level and update rights for the contract periodIn your profile
Registers — checked automatically
- KRS / CEIDG statuscompany active, representation matchesVerified
- NIP and VAT white listactive VAT payer, account listedVerified
- Beneficial owners (CRBR)filing matches KRSVerified
- EU VAT (VIES)number active in VIESVerified
- LEI (GLEIF)LEI issued and renewed, data matches the registerVerified
- Sanctions screeningcompany and owners not listedVerified
Award criteria
The full criteria and their weights, as published in the notice.
- Price100%
Price – weight criterion: 100%. The details for the award of points are set out in point 20 of the SWZ.
Buyer
Gmina Miejska Kraków - Urząd Miasta Krakowa
- Address
- Plac Wszystkich Świętych 3-4, 31-004 Kraków, Poland
- Region (NUTS)
- PL213
- Website
- www.bip.krakow.pl
- Official contact address
- [email protected]
- The functional mailbox published in the notice. We never publish personal data.
Register identifiers
- NIP (tax id)
- 6761013717
- REGON
- 351554353
- EU VAT
- PL6761013717
What this buyer bought before
178 IT contract award notices 2019–2026, €84.5m in total.
Nadzór nad wykonaniem prac - przetworzenie do wersji cyfrowej Dowodów Zmian Ewidencyjnych, czyli dokumentów stanowiących podstawy zmian ewidencyjnych
Winner: GISPRO SPÓŁKA AKCYJNA · 2 bids
PLN 512,000
21 Sept 2026
Świadczenie usług wsparcia korporacyjnego wraz z dostarczeniem i wdrożeniem licencji na produkty ESRI
Winner: Esri Polska Sp. z o.o.
value not disclosed
8 Sept 2026
Sporządzenie Strategicznej mapy hałasu Miasta Krakowa
Winner: KFB Technologies Sp. z o.o. · 2 bids
PLN 868,380
8 Sept 2026
Wyświetlacze na przystankach z odjazdami autobusów” – zadanie z Budżetu Obywatelskiego edycja XII na 2026 r.
Winner: DYSTEN Sp. z o.o. · 3 bids
PLN 1.4m
21 Aug 2026
Dostawa subskrypcji SolarWinds Observability Self-Hosted Advanced for Enterprise AE1000 wraz ze wsparciem producenta
Winner: Greeneris Sp. z o.o. · 1 bid
PLN 1.2m
19 Aug 2026
Zapewnienie wsparcia technicznego i odnowienie sygnatur dla posiadanych przez Zamawiającego produktów Palo Alto
Winner: Ascomp S.A. · 1 bid
PLN 519,894
12 Aug 2026
How to submit an offer
Offers are submitted only on the buyer's platform, before the deadline for offers.
- ezamowienia.gov.pl
- Platform
- yes
- Electronic submission
- no
- Electronic auction
Questions & answers
What is the deadline for offers in "Purchase of a subscription for the VMware virtualization system used in the City of Krakow Office"?
Offers are due by 12 Nov 2026, 09:30 CET. The deadline for offers was changed once: from 3 Nov 2026, 09:30 CET to 12 Nov 2026, 09:30 CET. The newest notice applies.
What is the estimated value?
The estimated value published in the notice is PLN 3.1m.
Who is the buyer?
Gmina Miejska Kraków - Urząd Miasta Krakowa (Kraków, Poland); NIP (tax id) 6761013717, REGON 351554353.
Where and how do I submit an offer?
Offers are submitted electronically on ezamowienia.gov.pl.
How are offers scored?
price 100%.
Which procedure is used?
Open procedure.
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Track this tenderSource: Tenders Electronic Daily (TED), Official Journal of the EU. SalesDots is not the contracting authority; offers are submitted only through the buyer's platform. Data from the official notice, refreshed 24 Oct 2026, 04:54 CEST.