Vehicle management and tracking system, North Karelia and South Savo welfare areas
At a glance
Sansia Oy (Kuopio, Finland) is tendering: Vehicle management and tracking system, North Karelia and South Savo welfare areas. Offers are due 3 Nov 2026, 11:00 CET. 2 lots.
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Translated from the official notice. The original text is the legally binding one.
Key facts
- Deadline
- not published
- Estimated value
- Open procedure
- Procedure
- 1 Oct 2026
- Published
- 677777-2026
- Notice number
- 628947
- Reference number
- Software package and information systems (48000000)
- Main CPV
- 2
- Lots
- Finnish
- Language of offers
The buyer did not publish an estimated value in the notice.
Dates
Every date of the notice and its changes, in order. Times: Brussels / Warsaw.
Notice published
Deadline for questions
Deadline for offers
Opening of offers
What the buyer wants
The acquisition involves an information system for monitoring the use of vehicles and fleet management (hereinafter referred to as the "System"), as well as the necessary positioning equipment for the North Karelia Welfare Area and the South Savo Welfare Area. The aim is to provide a modular, easy-to-use and secure global solution that meets the requirements of data protection and other legislation. The system includes both the application and the necessary positioning equipment.
The system should be able to monitor the location and use of vehicles in real time, produce an electronic logbook in accordance with the requirements of the Tax Administration and manage the organisation's fleet centrally. The aim is to improve the manageability and usability of driving data at the organisational level. The system collects and analyses driving data and produces reports to support management and decision-making.
The system provides real-time information on vehicle use and provides a clear overall picture that improves occupational safety and enables more efficient vehicle use. The system replaces the current paper driving log and the basic vehicle information in the Excel tables. It combines vehicle location data with driver identification and allows automatic maintenance of the electronic logbook.
The system should support modern interface interfaces to receive information from other systems and transfer information to other systems. The package of systems and services to be acquired and the delivery and commissioning project will be carried out separately for each Tialua. A supply contract and a service contract shall be concluded between each Subscriber and Supplier. The term of the contract shall be 60 months and shall then be extended for an indefinite period.
This is a joint acquisition of two independent subscribers. The execution of the procurement requires that the subscriber has access to the necessary resources. If the tender price of the acquirer exceeds the allocation allocated to it by the subscriber, the acquisition shall not be carried out in this respect.
CPV codes
- 48000000Software package and information systemsmain
- 72000000IT services: consulting, software development, Internet and support
Lots (2)
The contract is divided into 2 lots. Offers may be submitted for selected lots where the documents allow it.
Lot 1Vehicle management and tracking system, North Karelia and South Savo welfare areas
- Estimated value:
- not published
- CPV:
- 48000000 · Software package and information systems
The acquisition involves an information system for monitoring the use of vehicles and fleet management (hereinafter referred to as the "System"), as well as the necessary positioning equipment for the North Karelia Welfare Area and the South Savo Welfare Area. The aim is to provide a modular, easy-to-use and secure global solution that meets the requirements of data protection and other legislation. The system includes both the application and the necessary positioning equipment. The system should be able to monitor the location and use of vehicles in real time, produce an electronic logbook in accordance with the requirements of the Tax Administration and manage the organisation's fleet centrally. The aim is to improve the manageability and usability of driving data at the organisational level. The system collects and analyses driving data and produces reports to support management and decision-making. The system provides real-time information on vehicle use and provides a clear overall picture that improves occupational safety and enables more efficient vehicle use. The system replaces the current paper driving log and the basic vehicle information in the Excel tables. It combines vehicle location data with driver identification and allows automatic maintenance of the electronic logbook. The system should support modern interface interfaces to receive information from other systems and transfer information to other systems. The package of systems and services to be acquired and the delivery and commissioning project will be carried out separately for each Tialua. A supply contract and a service contract shall be concluded between each Subscriber and Supplier. The term of the contract shall be 60 months and shall then be extended for an indefinite period. This is a joint acquisition of two independent subscribers. The execution of the procurement requires that the subscriber has access to the necessary resources. If the tender price of the acquirer exceeds the allocation allocated to it by the subscriber, the acquisition shall not be carried out in this respect.
Lot 2
- Estimated value:
- not published
Conditions for participation & required documents
What the notice asks bidders to prove, and the documents it requires. Full text below.
This notice does not spell out the conditions to take part; they are in the tender documents. SalesDots fetches the documents where the platform allows it (or takes your upload), reads them for you and turns them into this checklist.
This is the SalesDots check: every condition in the notice, the company registers and your whole company profile — certificates with expiry dates, team, references and financials — in one place. The results below are an example; you see the real one after signing in.
8 met · 1 expiring · 2 missing · 2 to check
Registers — checked automatically
- National company registercompany active, representation matchesVerified
- EU VAT (VIES)number active in VIESVerified
- LEI (GLEIF)LEI issued and renewed, data matches the registerVerified
- Sanctions screeningcompany and owners not listedVerified
Company profile — matched to the requirements
- ISO/IEC 27001company certificate, validIn your profile
- ISO 9001company certificate — renew before you bidExpires before the deadline
- ISO 22301add it or bring in a consortium partnerNot in your profile yet
- Project manager — PMP / PRINCE22 people, 5+ years of experienceIn your profile
- Solution architect — TOGAFno certified personNot in your profile yet
- IT references, last 3 years3 public-sector implementationsIn your profile
- Turnover, last 3 yearsfrom financial statementsIn your profile
- Partner status (Microsoft, SAP, Oracle)to confirm with the vendorNeeds a look
- Security clearance (Poufne, NATO)to check in the teamNeeds a look
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Award criteria
The full criteria and their weights, as published in the notice.
For all lots
- Price85%
Total Comparison Price
- Quality15%
-
Buyer
Sansia Oy
- Address
- Puutarhakatu 6, 70300 Kuopio, Finland
- Website
- www.sansia.fi
Register identifiers
- Registration no. in the notice
- 2364760-8
What this buyer bought before
31 IT contract award notices 2015–2026, €26.9m in total.
Verkkosivujen asiantuntija- ja ylläpitopalvelut, AEL-Amiedu Oy
Winner: Digitalist Experience Oy +2 more contractors · 5 bids
€600,000
18 Aug 2026
ICT -projektijohtamisen ja -asiantuntijapalvelut, AEL-Amiedu Oy
Winner: Fujitsu Finland Oy +2 more contractors · 3 bids
€500,000Framework agreement — maximum value
13 Aug 2026
ICT-palvelut, Niiralan Kulma Oy
Winner: Officepro Finland Oy · 5 bids
€315,000
20 Jul 2026
Työvuorosuunnittelu- ja työajanhallintajärjestelmä SaaS -palveluna, Pohjois-Karjalan hyvinvointialue
Winner: Visma Aquila Oy · 1 bid
€2.1m
7 May 2026
Tietoverkkopalvelut, Careeria Oy
Winner: Enfo Oy · 1 bid
€1.6m
23 Apr 2026
Kirjastojärjestelmä, Kuopion kaupunki
Winner: Axiell Finland Oy · 2 bids
€383,105
22 Apr 2026
How to submit an offer
Offers are submitted only on the buyer's platform, before the deadline for offers.
- tarjouspalvelu.fi
- Platform
- yes
- Electronic submission
- no
- Electronic auction
Questions & answers
What is the deadline for offers in "Vehicle management and tracking system, North Karelia and South Savo welfare areas"?
Offers are due by 3 Nov 2026, 11:00 CET.
What is the estimated value?
The buyer did not publish an estimated value in the notice.
Who is the buyer?
Sansia Oy (Kuopio, Finland).
Where and how do I submit an offer?
Offers are submitted electronically on tarjouspalvelu.fi.
Is the contract divided into lots?
Yes, into 2 lots.
How are offers scored?
price 85%, quality 15%.
Which procedure is used?
Open procedure.
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Track this tenderSource: Tenders Electronic Daily (TED), Official Journal of the EU. SalesDots is not the contracting authority; offers are submitted only through the buyer's platform. Data from the official notice, refreshed 24 Oct 2026, 02:07 CEST.